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February 20, 2016 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana FEBRUARY 10, 2016 The Tenth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the tenth day of February, 2016 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Tim Kortum, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes & Resolutions from the January 13, 2016 Board Meetings were approved without corrections and, or additions, by Scott Sackman seconded by Lance Kalfell. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for February to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $45,408.37, to cover payroll and invoices were signed. February 15th estimated payroll: $9,932.21; February estimated invoices $25,543.95; February 29th estimated payroll: $9,932.21. The Board also signed a transfer for $13,221.25 from System Rehab reserve account to reflect the estimated 2015 net income. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $482,436.00 with Prairie County Pool. On a motion made by Scott Sackman and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. Pat informed the members of the Board that she had been notified of a 6% increase in premium for the health insurance by the current carrier. Pat Davis also informed the Board that she is working with Darryl Pisk on the updates needed to install the new technology for the office and the Water Data Base system. MANAGER’S REPORT: Mr. Tim Kortum reported to the Board that the final payment had been received for the Terry Discharge Line Phase 2 project. Mr. Kortum informed all members present that K & S Electric has worked on the Terry Pumping Plant cubicles and have found one problem spot and has been fixed. They will be back when Western Area Power Administration is able to turn power into the plant so they can work on any other issues as they look into the electrical components of the plant further. Tim reported to the Board that one employee is taking time off now for the winter. The crew is busy cleaning lube tubes and working on straightening shafts for the pumps. All part time employees have been laid off. Pat will also be working on updating the Water Database programs and installing the new computers and tablets along with Darryl Pisk. Tim spoke to the members of the Board and informed them that all the pumps have been repaired and will be hauled to the plants for installation when weather permits. The crew has been busy straightening shafts and working on lube tubes in the shop. Mr. Tusler has also been working on the D7 Cat which needed some much needed minor repairs. Tim informed the Board that he had spoken with George Jordan of U.S. Fish and Wildlife concerning the Shirley Fish Screens. Pat sent photos of the damaged screens along with a recorded list of chronological incident for the 2015 water season that documented all prevention and repairs that had occurred. Mr. Jordan indicated that he will contact the Bureau of Reclamation and Intralox to continue working on a screen that is both economical and efficient for the pumping plant. Tim relayed to Mr. Jordan that the District will most likely not install the screens in the upcoming year due to the extensive cost associated with the screens and the damage that would most likely occur every year. Tim reported to the members present that the Bureau of Reclamation had called the District’s office and requested information for the Operations and Maintenance costs for pumping water for Buffalo Rapids Irrigation District No. 2. The Bureau of Reclamation is compiling information for the Lower Yellowstone Irrigation Project for a report they are being required to complete due to the contested continuance of their own fish screens and the problems that they are encountering. Pat compiled the information requested and forwarded it to the Bureau of Reclamation. Tim and Pat passed for the Board’s review the permits that had been submitted to dry dock the Fallon River Pumping Plant to repair the trash racks in the bay of the plant. A permit has also been submitted to the Prairie County Conservation District to perform annual maintenance on the plant. Tim stated that if weather permits he would most likely start burning ditches in the District in case it is an earlier spring that normal and the need for water is warranted. Tim informed the Board that the motors at Prairie Mountain are being worked on, but are not done yet. He stated that he is going to look into another electric shop to take our motors that will get them done in a more time efficient manner. No correspondence has been received concerning the water rights for the District. Tim reported that he had looked at the older unit maps concerning McAullay’s acres that had been added during the reclassification. He was not able to identify all acres on the map that had been added, but will look into the issue further until he has a definitive answer. The members of the Board discussed the time line for the progress in moving the Shirley Sub Station. Tim has kept in contact with Tim Padden of Western Area Power Administration on the issue and will keep the Board updated on any progress. Tim informed all Board members present that he is looking into grants from the Bureau of Reclamation that can be applied for in conjunction with Department of Natural Resource funding. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President

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