September 09, 2015 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana SEPTEMBER 09, 2015 The Fifth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the ninth day of September, 2015 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Also present and participating were: Tim Kortum, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes & Resolutions from the August 12, 2015 Board Meeting were approved without corrections and, or additions, by Lance Kalfell seconded by Barry Rakes. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for September to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $43,209.04, to cover payroll and invoices were signed. September 15th estimated payroll: $7,806.32; September estimated invoices $23,289.84; September 30th estimated payroll: $12,112.88. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $386,844.00 with Prairie County Pool. On a motion made by Lance Kalfell and seconded by Barry Rakes the treasurer’s report was approved. All in Favor. Motion Carried. Pat stated to all present that she had received notice that the Department of Natural Resources had made its final decision in the ranking of Irrigation Development Grants, and that the Buffalo Rapids Water Measurement & Monitoring Improvements would not be funded due to 2015 Legislative cuts. MANAGER’S REPORT: Tim reported that the Terry Pumping Plant has still been shutting off and that one pump is not working correctly and has been turned off. K & S Electric has found a small electrical problem and repaired it, but has not totally alleviated the problem. They have also inspected the electrical at the plants, and have reported that there are some small problems for the plants, but they are getting aged and may need some updates. They will work on getting a quote to Tim for the work that is needed to be done. Tim is also looking into other vendors for quotes on the pumping plants electrical issues. Mid-Rivers Communications has also been contacted to install a phone line at the Terry plant so that a monitoring system can be installed for the water levels at the plant. Tim informed the Board that they have received the fitting and connections for the Terry Discharge Line Phase 2 Project. He has confirmed the lease of a big excavator and breaker in Great Falls for the Terry Project and he has decided to try and lift the fish screens out at the end of the water season with the leased equipment. Mr. Kortum will also locate a trailer to move the larger excavator from work sites. Work is set to begin on the Terry Discharge Lines as soon as the Terry Plant can be turned off. Mr. Tim Kortum notified the Board that the spray wash system pump for the Shirley Fish Screens has finally arrived from Rentzal Pumps and has been assembled at Agri Industries for reinstallation next water season. Tim reported that there had been some damage in the Fallon Division on a dogleg of Dukart’s and a pipe on Simonsens’s. The repairs have been made and all is up and running again. Tim is also looking into a new pump for the Fallon River Plant that needs replaced. The meeting was adjourned on a motion by Lance Kalfell, seconded by Barry Rakes. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tm Kortum, Secretary Barry Rakes, President