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June 10, 2015 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana JUNE 10, 2015 The Second Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the tenth day of June, 2015 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Tim Kortum, Secretary; Pat Davis, Treasurer, and Raymond Strasheim. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the May 13, 2015 Board Meeting were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for June to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $84,534.42, to cover payroll and invoices were signed. June 15th estimated payroll: $9,284.23; June estimated invoices $66,181.26; June 30th estimated payroll: $9,068.93. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $500,912.00 with Prairie County Pool. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. Pat stated to all present that she had received a letter from Montana Water Resources Association for a request of financial assistance to help with the expense of providing an amicus brief on behalf of the Pondera County Canal And Reservoir Company that pertains to a Supreme Court challenge involving their irrigation project service area and the ability to move use of water to various acreages within the service area. On a motion made by Lance Kalfell and seconded by Scott Sackman it was RESOLVED, To support the Montana Water Resource Association with a contribution of $300.00 to prepare an amicus brief in support of the Pondera County Canal and Reservoir Company. All in favor. Motion carried. Pat informed the members of the Board that she had spoken with Mr. Scott Aspenlieder of Performance Engineering and Tim Kortum and they will resubmit the Shirley Main Canal Lining with the suggested modifications to the planning grant. Ray Strasheim and Tim Kortum spoke with the Board and reviewed a map showing the boundaries of Shirley Division. The Board discussed the small portion of land that lies outside of the District boundaries. Ray and Tim recommended that they contact an attorney to include the land and move forward in court to complete the process. The Board decided that they should talk with Mark Beatty of the BOR for help in retaining an attorney that specialized in water rights and to compile more information to make a more informed decision. MANAGER’S REPORT: Mr. Tim Kortum notified the members of the District No. 2 Board that he had met with Dick Sheetz at the NRCS and participated in a webinar concerning the Regional Conservation Partnership Program between the District and NRCS. Tim informed the Board what he had learned and how the program would work, and what would be required by the District if they chose to participate. Ray Strasheim and Tim Kortum spoke with the Board and reviewed a map showing the boundaries of Shirley Division. The Board discussed the small portion of land that lies outside of the District boundaries. Ray and Tim recommended that they contact an attorney to include the land and move forward in court to complete the process. The Board decided that they should talk with Mark Beatty of the BOR for help in retaining an attorney that specialized in water rights and to compile more information to make a more informed decision. Mr. Tim Kortum informed the Board that the Shirley Fish Screens were installed on May 21, 2015 with no problems. US Water Rescue out of Billings, MT performed the dive to clean the bay of the intake of debris, and NCSG Crane Service installed the screens. The pumps at the Shirley pumping plant were only off for 28 total hours for installation. The river levels at the Shirley pumping plant reached a highest recorded level of 179” within the last month. The screens have lost buckets due to debris in the river. Tim and the crew installed the trash log in front of the plant before start up and it has helped with diverting the larger trash in the river. A record setting storm hit the county on June 6th with recorded precipitation up to seven inches within the District. Pat presented the members of the Board with photos of the small amounts of damage incurred by the storm. The pumps at all plants were shut down due to the large amounts of rain, but the fish screens were kept running. With the large amounts of debris in the river the sluice at the Shirley plant will be modified to accommodate all of the debris and some of the buckets will be reinstalled before the pumps are started again. Tim reported that they had to send a motor off for repair out of the Fallon River pumping plant. The motor is very difficult to fill with oil, and will be reconfigured while repairs are being made to ensure that the motor has adequate oil upon start up. Mr. Kortum stated that he has been reviewing the Terry Discharge Line Rehab Project and is working on pricing of materials to complete the project this fall. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tm Kortum, Secretary Barry Rakes, President

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