Monday, May 18, 2015

Apirl 27, 2015 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana APRIL 27, 2015 The Emergency Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the twenty seventh day of April, 2015 at 9:00 a.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer, and Tim Kortum. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The meeting was called to discuss the appointment of Interim Manager Tim Kortum until after the end of the water season. On a motion made by Lance Kalfell and seconded by Barry Rakes it was Resolved, To appoint Mr. Tim Kortum as Interim Manager of Buffalo Rapids Irrigation District No. 2 until after the end of the water season for a salary of $3,000.00 per month All in favor. Motion carried. On a motion made by Lance Kalfell and seconded by Barry Rakes it was Resolved, That the Buffalo Rapids Irrigation District No. 2 Commissioners, and Ray Strasheim, be authorized to sign on all Buffalo Rapids accounts, including Secretary of the Board Mr. Tim Kortum who is acting manager of the District, effective April 27, 2015. All in favor. Motion carried. The meeting was adjourned on a motion by Lance Kalfell, seconded by Barry Rakes. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President

April 23, 2015 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana APRIL 23, 2015 The Emergency Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the twenty third day of April, 2015 at 7:30 a.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Pat Davis, Treasurer, Buffalo Rapids District No. 2 employees Bruce Lantis, Bill Tusler, and Allen Gierke. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The meeting was called to discuss the medical leave of Manager Ray Strasheim and the fulfillment of his duties in his absence. All employees were asked for their opinion and contributed in a group discussion with the members of the Board. The Board and the employees of the District all agreed that Mr. Tim Kortum would be an excellent candidate for the job. On a motion made by Lance Kalfell and seconded by Scott Sackman it was Resolved, To approach Mr. Tim Kortum and inquire if he would be interested in the position of Manager of Buffalo Rapids Irrigation District No. 2. All in favor. Motion carried. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President

April 14, 2015 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana APRIL 14, 2015 The Twelfth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the fourteenth day of April, 2015 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the February 12 and March 11, 2015 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for March to all Board members by mail on March 12, 2015 for their review. Pat Davis presented current budget figures which included payroll and expenditures for April. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $45,047.30, to cover payroll and invoices were signed. April 15th estimated payroll: $11,328.53; April estimated invoices check number 22756 through 22780: $22,390.24; April 30th estimated payroll: $11,328.53. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $506,883.00 with Prairie County Pool. On a motion made by Scott Sackman and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. Pat stated to all present that she would be going to Billings for a meeting with Entre Technologies to determine how best to proceed with the updates required for the Databases that are used for Assessment reporting and water usage calculations. Pat informed the members of the Board that the District’s audit would be conducted starting April 20th for the 2014 fiscal year. MANAGER’S REPORT: Mr. Ray Strasheim notified the members of the District No. 2 Board that the District received a letter from the Bureau of Reclamation stating that they would be willing to lend assistance with updating or developing a water conservation plan for the District. The District will pursue the development of a water conservation plan and compile a draft that could aid in prioritizing and manage projects that may be used as a tool when applying for future grants. Ray and the employees of the District discussed and identified laterals/canals that could be converted to pipeline, and other projects that could be developed to benefit the District and promote water conservation or save energy. Ray also informed the Board that the Bureau of Reclamation sent maps to the District to identify lands that lie outside of the boundaries of the of Buffalo Rapids District No. 2. The Bureau of Reclamation listed what would be required by the District to include any land that lay outside of the stated boundaries. The Board decided to discuss the issue further before any final decisions were made. Mr. Scott Aspenlieder of Performance Engineering and Consulting spoke on behalf of Buffalo Rapids Irrigation District No. in support of House Bill 5. Mr. Strasheim stated that the Variable Frequency Drive (VFD) is continuing to be installed at the Shirley Pumping Plant, and is due to be completed very soon. Western Area Power Administration will energize the plant at the end of the week. On the week of May 4, 2015 representatives from Watertronics and Yaskawa will be present when the VFD is started. It was also determined by Allen Gierke and the crew that the seals that were installed in the Shirley Discharge lines last year worked very well and more were ordered to seal other problem areas in the lines. Ray also spoke with George Jordan of US Fish and Wildlife and stated that the fish screens will be started later in the season when the intake of the plant is cleaner. Ray informed the members of the District No. 2 Board that the pumps are to be installed at the Shirley plant later in the week. The crew has been burning ditches as weather permits. It has been an extremely dry and windy spring and the crew is being shut down by fire hazard restrictions. Fallon Lube tubes and bearing are done and ready to be installed at the Fallon River plant. The Fallon Relift bypass valve reconstruction is in the process of being completed. The Terry plant is ready for start-up, but channel leading into the plant will possibly have to be excavated again sometime during the year. Ray stated to the Board that Randy Robertson of the State Road Department and his supervisors from Helena will be in Fallon on April 20th to talk with the District concerning the drains and pipelines that are currently under state highways. The culverts that ensure the delivery of Buffalo Rapids District No. 2 water to its producers are in extremely bad condition and will need to be repaired to ensure water delivery for the District. Mr. Raymond Strasheim informed the Board that he may need to take a medical leave of absence starting immediately. Pat Davis and Allen Gierke will co-manage until further notice. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President

Thursday, April 16, 2015

February 12, 2015 District No. 2 Annual Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana FEBRUARY 12, 2015 The Annual Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the twelfth day of February, 2015 at 3:30 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Raymond Strasheim, Secretary, Pat Davis, Treasurer, Producers of Buffalo Rapids Irrigation District No. 2. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. FINANCIAL REPORT: Pat Davis presented to all present the 2015 proposed budget for District No. 2; cash account balances, and a list of equipment acquisitions. She briefly went over the 2015 budget and explained selected line items within the budget. She informed all producers what the balance of all accounts was as of December 31, 2014, and explained how those accounts received money. MANAGER’S REPORT: Ray Strasheim spoke to all present issues concerning the Shirley Fish Screen Project and the installation of a variable frequency drive at the plant. He explained what has occurred over the past year and the expected reinstallation in the spring. Mr. Strasheim spoke to all present that all FEMA projects were completed. Ray went on to explain that the District extended a syphon in Terry to accommodate a new railroad siding. Ray Strasheim informed all members of the District that were present the improvements that were performed over the past year. Ray also spoke of all Grants and projects present and future for District No. 2. Mr. Strasheim and the members of the District No. 2 Board asked for public comment and advice from area producers. The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President

March 11, 2015 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana March 11, 2015 The Eleventh Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was to be held on the eleventh day of March, 2015 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Barry Rakes could not call the meeting to order. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was not present so that the meeting could not be held. FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for March. A list of invoices to be paid was submitted to the President and the Secretary of the Board, and forms for the Prairie County Treasurer to transfer funds in the amount of $50,892.24, to cover payroll and invoices were signed. March 15th estimated payroll: $6,754.92; March estimated invoices: $32,907.09; March 31st estimated payroll: $11,230.23. Documents were signed for the transfer of $7,300.00 and 14,000.00 (signed on March 03, 2015) to District 2 Cash O & M from Equipment and Emergency Reserve Account for the purchase of a semi-truck and a vehicle purchase. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $544,650.00 with Prairie County Pool. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President

February 12, 2015 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana FEBRUARY 12, 2015 The Tenth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the fourteenth day of February, 2015 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the January 14, 2015 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for February. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $35,930.82, to cover payroll and invoices were signed. February 15th estimated payroll: $6,754.92; February estimated invoices: $22,420.98; February 28th estimated payroll: $6,754.92. Documents were signed for the transfer of $69,234.72 to System Rehab Reserve Account for the estimated 2014 carry over. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $589,761.00 with Prairie County Pool. On a motion made by Scott Sackman and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. Pat informed the members of the Board that the District was notified of a four percent increase in premium for Associated Employers Health Insurance for the year. MANAGER’S REPORT: Mr. Strasheim stated that the Variable Frequency Drive (VFD) is continuing to be installed at the Shirley Pumping Plant. Mangen Electric, along with Allen Gierke, is working at the Pumping Plant to assist the installation of the VFD. The project is due to be completed as weather permits. Ray also informed the Board that the Shirley pump is done and was determined to be in good shape. Ray visited with the NRCS office to help determine why the pipeline of Harding Land and Cattle is not delivering as much water after the pipeline break and repair. A new meter will be ordered to replace the one that was damaged. Ray informed the members present that before the water turns on for the season they will look at the internal seals in the Shirley discharge lines to determine if they worked well and survived the freeze-thaw cycle. Ray informed the members of the District No. 2 Board that they have ordered and received 150 feet of 28 inch HDPE pipe for the Terry Discharge Line Rehab Grant. The construction of the project will continue after the current water season. Ray also informed the Board that the Terry pump is done and ready to be installed. Ray stated to the Board that a pump at Agri Industries in Miles City from the Fallon Plant is being worked on. A representative from Industrial Systems spoke with Allen Gierke about information on a new pump and lube tubes at the Fallon Plant. It was determined that Mindt Machine will work on new lube tubes and bearings for the Fallon pump. Ray reported that the crew will install the new walkways and repair meters as time permits before the start of the water season. Clark Cameron was present and spoke with the members of the District No. 2 Board concerning a possible land acquisition and a subdivision of property on irrigated acres. He asked the Board’s opinion on Buffalo Rapids drains, irrigated acres and water rights. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President

Friday, February 13, 2015

January 14, 2015 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana JANUARY 14, 2015 The Ninth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the fourteenth day of January, 2015 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the December 12, 2014 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for January. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $27,418.82, to cover payroll and invoices were signed. January 15th estimated payroll: $9,582.74; January estimated invoices: $10,509.88; January 31st estimated payroll: $7,326.20. Documents were signed for the transfer of $2,938.13 to Equip and Emergency Reserve Account for the Repay A-U.S. Construction Assessment. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $598,816.00 with Prairie County Pool. Pat also informed the Board that Scott Sackman was up for reelection or appointment for Terry Division. A Petition for Nomination and an Oath of Candidacy forms were given to Mr. Sackman. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. On a motion made by Lance Kalfell and seconded by Scott Sackman it was RESOLVED, To transfer $69,234.72 into System Rehab reserve account to reflect the estimated 2014 net income. All in favor. Motion carried. The Buffalo Rapids Irrigation District No. 2 annual meeting is set for February 11, 2015 at 3:30 pm to be held at the District office board room. MANAGER’S REPORT: Mr. Strasheim stated that the Variable Frequency Drive (VFD) is being installed at the Shirley Pumping Plant. Mangen Electric, along with Allen Gierke, has begun work at the Pumping Plant to assist the installation of the VFD. The project is due to be completed as weather permits. Mr. Strasheim has informed Mr. Jordan of US Fish and Wildlife of the delays to the project and he stated that as long as it is completed by the spring it is acceptable. Ray informed the Board that he had received a letter from Department of Natural Resources stating that the Shirley Canal Lining Project is ranked 69th to be funded out of one hundred projects. Mr. Aspenlieder of Performance Engineering will travel to Helena to testify on the Districts behalf for funding of the project. Ray stated to the Board that they have taken a pump to Agri Industries in Miles City from the Fallon Plant. A representative from Industrial Systems will be at Terry tomorrow to speak with Allen Gierke about information on a new pump and lube tubes at the Fallon Plant. Ray spoke to the members of the Board that the Terry Discharge Line Rehab Phase 2 project has been put on hold due to weather and availability of materials to complete the project. Performance Engineering and Ray Strasheim decided to order the diameter of pipe that is needed to complete the project correctly, although it will take many months for the pipe to be made since is a special order. Ray informed the Board that he is hopeful that the pipe will be delivered by this fall. Ray reported that the crew has been building walkways and performing vehicle maintenance. Ray and Bill Tusler are still looking for a newer semi-truck for the District The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President