Thursday, April 14, 2016

March 09, 2016 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana MARCH 09, 2016 The Eleventh Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the ninth day of March, 2016 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Tim Kortum, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes & Resolutions from the February 10, 2016 Board Meetings were approved without corrections and, or additions, by Scott Sackman seconded by Lance Kalfell. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for March to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $53,716.94, to cover payroll and invoices were signed. March 15th estimated payroll: $13,222.09; March estimated invoices $25,063.80; March 31st estimated payroll: $15,431.05. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $432,529.00 with Prairie County Pool. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. Pat Davis also informed the Board that she is still working with Darryl Pisk on the updates needed to install the new technology for the office and the Water Data Base system. She is scheduled to have everything up and running within the next month. MANAGER’S REPORT: Mr. Gary Ryder, attorney at law, was present to update the members of the Board on the water rights issues that he is working on for the District. He informed them of what will need to be done to move forward with the completion of the water rights for Buffalo Rapids Irrigation District No. 2. Tim and Pat met with Mr. James Forseth from the Bureau of Reclamation to help him with engineering reports that he is working on with the Lower Yellowstone Irrigation Project and the issues they are dealing with concerning the fish bypass. Mr. Tim Kortum informed all members present that K & S Electric will be installing the lines into the Shirley Pumping Plant as soon as Western Area Power Administration has completed the substation. K & S Electric will also train employees at that time on how to operate the monitoring system that they installed at the Terry Pumping Plant. Tim reported to the Board that the crew is currently working installing pumps and motors in the pumping plants. Burning crews have been working on getting ready for the water season since the beginning of March. Tim stated that he is working towards starting the water the first week of April. Tim stated to the members of the Board that he has met with Clark Cameron concerning a pivot he will be putting in for the 2016 water season. Tim informed the Board that they will disassemble the Shirley fish screen when time permits to determine the damages incurred during the previous water season. Tim relayed to all members present that he will contact the Bureau of Reclamation and speak with them concerning Mr. McAulay desire to remove acres from the District. He stated that he would like to learn if there are any issues that they would be concerned with on the issue. Tim stated that they have received notice that there will be a new railroad siding being constructed in the Shirley Division. They have put out line locate flag for the pipeline that lies within the construction parameters. Tim Kortum asked Barry Rakes if he had been contacted by the State Road Department concerning the culvert in the Fallon Division that delivers water to area producers. Barry stated that they had, and that they had determined the culvert would be viable for another couple of years. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President

Thursday, March 10, 2016

February 20, 2016 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana FEBRUARY 10, 2016 The Tenth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the tenth day of February, 2016 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Tim Kortum, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes & Resolutions from the January 13, 2016 Board Meetings were approved without corrections and, or additions, by Scott Sackman seconded by Lance Kalfell. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for February to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $45,408.37, to cover payroll and invoices were signed. February 15th estimated payroll: $9,932.21; February estimated invoices $25,543.95; February 29th estimated payroll: $9,932.21. The Board also signed a transfer for $13,221.25 from System Rehab reserve account to reflect the estimated 2015 net income. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $482,436.00 with Prairie County Pool. On a motion made by Scott Sackman and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. Pat informed the members of the Board that she had been notified of a 6% increase in premium for the health insurance by the current carrier. Pat Davis also informed the Board that she is working with Darryl Pisk on the updates needed to install the new technology for the office and the Water Data Base system. MANAGER’S REPORT: Mr. Tim Kortum reported to the Board that the final payment had been received for the Terry Discharge Line Phase 2 project. Mr. Kortum informed all members present that K & S Electric has worked on the Terry Pumping Plant cubicles and have found one problem spot and has been fixed. They will be back when Western Area Power Administration is able to turn power into the plant so they can work on any other issues as they look into the electrical components of the plant further. Tim reported to the Board that one employee is taking time off now for the winter. The crew is busy cleaning lube tubes and working on straightening shafts for the pumps. All part time employees have been laid off. Pat will also be working on updating the Water Database programs and installing the new computers and tablets along with Darryl Pisk. Tim spoke to the members of the Board and informed them that all the pumps have been repaired and will be hauled to the plants for installation when weather permits. The crew has been busy straightening shafts and working on lube tubes in the shop. Mr. Tusler has also been working on the D7 Cat which needed some much needed minor repairs. Tim informed the Board that he had spoken with George Jordan of U.S. Fish and Wildlife concerning the Shirley Fish Screens. Pat sent photos of the damaged screens along with a recorded list of chronological incident for the 2015 water season that documented all prevention and repairs that had occurred. Mr. Jordan indicated that he will contact the Bureau of Reclamation and Intralox to continue working on a screen that is both economical and efficient for the pumping plant. Tim relayed to Mr. Jordan that the District will most likely not install the screens in the upcoming year due to the extensive cost associated with the screens and the damage that would most likely occur every year. Tim reported to the members present that the Bureau of Reclamation had called the District’s office and requested information for the Operations and Maintenance costs for pumping water for Buffalo Rapids Irrigation District No. 2. The Bureau of Reclamation is compiling information for the Lower Yellowstone Irrigation Project for a report they are being required to complete due to the contested continuance of their own fish screens and the problems that they are encountering. Pat compiled the information requested and forwarded it to the Bureau of Reclamation. Tim and Pat passed for the Board’s review the permits that had been submitted to dry dock the Fallon River Pumping Plant to repair the trash racks in the bay of the plant. A permit has also been submitted to the Prairie County Conservation District to perform annual maintenance on the plant. Tim stated that if weather permits he would most likely start burning ditches in the District in case it is an earlier spring that normal and the need for water is warranted. Tim informed the Board that the motors at Prairie Mountain are being worked on, but are not done yet. He stated that he is going to look into another electric shop to take our motors that will get them done in a more time efficient manner. No correspondence has been received concerning the water rights for the District. Tim reported that he had looked at the older unit maps concerning McAullay’s acres that had been added during the reclassification. He was not able to identify all acres on the map that had been added, but will look into the issue further until he has a definitive answer. The members of the Board discussed the time line for the progress in moving the Shirley Sub Station. Tim has kept in contact with Tim Padden of Western Area Power Administration on the issue and will keep the Board updated on any progress. Tim informed all Board members present that he is looking into grants from the Bureau of Reclamation that can be applied for in conjunction with Department of Natural Resource funding. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President

February 10, 2016 Annual District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana FEBRUARY 10, 2016 The Annual Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the tenth day of February, 2016 at 3:30 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Tim Kortum, Secretary, Pat Davis, Treasurer, Producers of Buffalo Rapids Irrigation District No. 2. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. FINANCIAL REPORT: Pat Davis presented to all present the 2016 proposed budget for District No. 2 and cash account balances. She briefly went over the 2016 budget and explained selected line items within the budget. She informed all producers what the balance of all accounts was as of December 31, 2015, and explained how those accounts received money. MANAGER’S REPORT: Tim Kortum and Pat Davis had for all to view a presentation of projects completed and informational facts of the District. The presentation also showed the improvements completed during the year. Mr. Tim Kortum thanked everyone for coming to the meeting and explained that he is the new manager of Buffalo Rapids Irrigation District No. 2 as of April of 2015. Tim Kortum spoke to all present the issues concerning the Shirley Fish Screens and the installation of the variable frequency drive at the Shirley Pumping Plant. He explained what has occurred over the present and past years, and all of the preventive measures and reoccurring problems with the screens operation. Mr. Kortum also explained that the screens will most likely not be installed for the 2016 water season due to damage incurred and the costs associated with the screens that would burden the District each year. Tim thanked all Terry Division producers for their patience and understanding while the Terry Pumping Plant was not operating well due to electrical problems. He informed all present that he has contracted with an electrician to not only find and fix the problems at the plant, but to also install an automated system within the plant that would notify the ditch rider when the pumps shut off or have problems. Tim explained that they had completed the phase 2 of the Terry Discharge Line Rehab Project. He stated that the project was completed well within the budget and time guidelines, and that the crew did an excellent job. Mr. Kortum informed all producers that the he had spoken with the members of the Board, and that they agreed to hire an additional employee to ride the Fallon Division ditch and help with the pump installations, removals, and maintenance during the year. Tim spoke with all area producers concerning the issues that the Lower Yellowstone Irrigation Project is being confronted with. He stated that the District needs to remain proactive with fish screen devices at each pumping plant to assure the delivery of water for District No. 2. Tim Kortum also had a list of future projects included in the handout to show all area producers of the District’s intent to pursue grant funding for implementation of improvements that the District needs. Tim stated that they are making extensive progress throughout last fall and during the winter months to ensure water delivery as soon as possible during the 2016 water season. Steve Tibbetts asked for a hand of appreciation for Ray Strasheim for all of his years of service The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President

Friday, February 12, 2016

January 13, 2016 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana JANUARY 13, 2016 The Ninth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the thirteenth day of January, 2016 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Tim Kortum, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes & Resolutions from the December 13, 2015 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for January to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $40,736.87, to cover payroll and invoices were signed. January 15th estimated payroll: $9,530.29; January estimated invoices $22,384.60; January 31st estimated payroll: $8,821.98. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $481,210.00 with Prairie County Pool. Pat also informed the Board that Barry Rakes was up for reelection or appointment for Fallon Division. A Petition for Nomination and an Oath of Candidacy forms were given to Mr. Rakes. On a motion made by Scott Sackman and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. On a motion made by Scott Sackman and seconded by Lance Kalfell it was RESOLVED, To transfer $13,221.25 from System Rehab reserve account to reflect the estimated 2015 net income. All in favor. Motion carried. A 2016 budget was presented to the Board for approval. After some discussion the budget was approved by the Buffalo Rapids Irrigation District No. 2 Board of Commissioner. On a motion made by Scott Sackman and seconded by Lance Kalfell it was RESOLVED, That the 2016 Budget be approved. All in Favor. Motion carried. Pat relayed to the Board that all maps of the District have been sorted, organized and labeled in the basement for easier reference. The Buffalo Rapids Irrigation District No. 2 annual meeting is set for February 10, 2016 at 3:30 pm to be held at the District office board room. MANAGER’S REPORT: Mr. Tim Kortum informed the members of the Board that the Terry Discharge Line Phase 2 Project is complete and the final report has been submitted. The final payment has been approved for the project and funds should be received by the District within the month. Tim stated that K & S Electric will work on the installation of the sensors for the pumps and motors along with the updating and reconfiguring the set points for the Analog PLC Monitoring System as soon as the parts are available to begin work Tim reported to the Board that one employee is taking time off now for the winter. The crew is busy cleaning lube tubes and working on straightening shafts for the pumps. All part time employees have been laid off. Pat will also be working on updating the Water Database programs and installing the new computers and tablets along with Darryl Pisk. Tim spoke to the members of the Board and informed them that the Fallon River, Shirley, and Terry pumps are done at Agri Industries. The Fallon Relift pumps are being worked on and it is estimated that they will not need much work done for repairs. Tim is looking into getting equipment to do most of the work on our own pumps in the near future. The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President

Thursday, January 14, 2016

December 14, 2015 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana DECEMBER 14, 2015 The Eighth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the eleventh day of December 14, 2015 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Tim Kortum, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes & Resolutions from the November 11, 2015 Board Meetings were approved without corrections and, or additions, by Scott Sackman seconded by Barry Rakes. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for December to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $75,988.11, to cover payroll and invoices were signed. December 15th estimated payroll: $24,495.32; December estimated invoices $39,648.36; December 31st estimated payroll: $11,844.43. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $430,327.00 with Prairie County Pool. Additional transfer worksheets was also signed for the Employee Compensation Time Payout in the amount of $6,955.00, 2015 Vehicle Purchases in the amount of $23,200.00, and Shirley Fish Screen Removal Costs in the amount of $8,780.00, to be transferred from System Rehab Reserve Account. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. MANAGER’S REPORT: Mr. Tim Kortum passed for the Board’s review pictures of the progress made on the Terry Discharge Line Rehab Project. The crew will be finished up with the project before the end of the year. Tim and Pat relayed to the Board the remaining financial and reporting requirements that remain to be completed for finalization of the Terry Discharge Line Phase 2 Project. Tim also stated that a phone line had been installed at the Terry Pumping Plant so they can install the Analog PLC monitoring system for the plant. Tim informed the Board that he has the quote for the work that is needed to be done for the electrical problems at all of the pumping plants. K & S Electric will work on the installation of the sensors for the pumps and motors along with the updating and reconfiguring the set points for the Analog PLC Monitoring System. Mr. Scott Aspenlieder, Performance Engineering and Consulting, will be at the office on December 17 to talk with Pat and Tim about pursuing other grant opportunities and to look at the Terry Discharge Line Project. Tim reported to the Board that the employees will be taking time off now for the winter if they want. There are a lot of projects that Tim would like completed over the winter that he will have the crew work on in the shop and the office. Pat will also be working on updating the Water Database programs and installing the new computers and tablets after the first of the New Year. Tim spoke to the members of the Board and informed them that he had taken a better look at Shirley Fish Screens that were taken out on October 29, 2015. He stated that there was extensive damage to the screens this year. Tim and the crew will bring the screens to the shop and tear them down this winter to determine what costs will be associated with the repairs and the feasibility of performing those repairs. Tim advised the Board that he will call George Jordan, US Fish & Wildlife, and Steve Davies, Bureau of Reclamation, and inform them of the difficulties with the Fish Screens since the beginning of the project and what is expected as they move forward. Mr. Kortum informed the Board that the pump repairs are moving along quickly. He stated that he has kept in contact with Agri Industries to monitor the repairs of the pumps and the best and most economical way to perform the repairs needed on all pumps. The Terry pump is almost ready to go back together and then will be brought back to the plant for installation. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President

Wednesday, December 16, 2015

November 11, 2015 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana NOVEMBER 11, 2015 The Seventh Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the eleventh day of November, 2015 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Also present and participating were: Tim Kortum, Secretary; Pat Davis, Treasurer, Attorney; Gary Ryder, Producer; John McAulay. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes & Resolutions from the September 09, and October 14, 2015 Board Meetings were approved without corrections and, or additions, by Scott Sackman seconded by Barry Rakes. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for November to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $73,085.93, to cover payroll and invoices were signed. November 15th estimated payroll: $10,806.06; November estimated invoices $51,277.58; November 30th estimated payroll: $11,002.29. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $310,069.00 with Prairie County Pool. An additional transfer worksheet was also signed for the additional employee payroll in the amount of $43,724.64 to be transferred from System Rehab Reserve Account. The Board also agreed that any additional cost overruns for payroll expense until the end of the year can be transferred from System Rehab Reserve Account. In addition the members of the Board agreed with Pat’s suggestion that they transfer in December the costs associated with the removal of the Shirley Fish Screens from the System Rehab Reserve Account to be included for financial continuity. Pat presented to the Board a worksheet for year-end bonuses for the employees. All members present agreed that the bonus amount looked accurate and should be distributed to the employees on the December 15th payroll. On a motion made by Scott Sackman and seconded by Barry Rakes the treasurer’s report was approved. All in Favor. Motion Carried. The Board discussed the proposed employee contract. All revisions to the contract were discussed among all individuals present. The employees proposed that all health and dental insurance premiums be maintained at no cost to the employees. Tim advised the Board on a few changes in the wording of the contract that he had made, and that the employees agreed to those changes. Pat Davis concurred with Mr. Kortum as a representative of the employees of Buffalo Rapids Irrigation District No. 2. On a motion made by Scott Sackman and seconded by Barry Rakes it was resolved to accept the Contract between Buffalo Rapids Irrigation District No. 2 and the Employees of Buffalo Rapids Irrigation District No. 2. All in Favor, Motion Carried. RESOLVED, To accept the contract agreement between Buffalo Rapids Irrigation District No. 2 and the Employees of Buffalo Rapids Irrigation District No. 2. All in Favor, Motion Carried The Board discussed the proposed Managers contract for Mr. Timothy Kortum. The Board agreed to accept the proposed Managers contract for a one year term for Mr. Timothy Kortum with a net salary of $1,500.00 (ONE THOUSAND FIVE HUNDRED DOLLARS) payable twice per month. On a motion made by Scott Sackman and seconded by Barry Rakes is was RESOLVED, To accept the proposed Manager’s contract, for a one year term, for Mr. Timothy Kortum. All in Favor. Motion Carried. Pat Davis informed the members of the Board that they received reimbursement from their insurance company for Property & Liability, in the amount of $1,971.93 for the replacement of the damaged spray wash pump for the Shirley Fish Screens. Tim Kortum and Pat Davis inquired of the Board if they would like to have a District No. 2 Christmas Party. Tim advised the Board that they have a good group of employees and thought it would be a nice gesture. The members of the Board agreed and Pat will plan the party and send notice for all employees and Board members of when to attend. Mr. John McAulay, a producer from the Shirley Division, was present to speak with the Board after he notified the District No. 2 Board in writing requesting to meet. He spoke with the Board in regards to the procedure for excluding acres from irrigation in the Shirley Division. He stated that he would like to remove the acres added to his land during the reclassification of land that started in 2005. He stated that some of the acres are not irrigable ground due to being unsuitable for production. The Board discussed the issue at length and agreed that they would look into the issue further and contact Mr. McAulay when they learned more. Mr. Gary Ryder, Attorney specializing in water rights, met with the Board concerning an order received by the Buffalo Rapids District No. 2 office from the Montana Water Court. The order was a notice of a telephone conference to be held on December 01, 2015 with the Montana Water Court, concerning one of the water rights for the District. Mr. Ryder informed the Board what the process would entail for the water rights of the District as a whole. He advised the Board that he would also be in attendance along with Mr. Kortum and Mrs. Davis for the telephone conference. Gary Ryder and the Board also discussed at length all other water right issues that the District is dealing with and how to proceed as the issue progresses. MANAGER’S REPORT: Mr. Tim Kortum passed for the Board’s review pictures of the progress made on the Terry Discharge Line Rehab Project. The crew has made tremendous progress and will most likely complete the project before Christmas break. Tim showed the Board that they have all of the concrete out and disposed of, the pipe has been fused and inserted into the remaining line, the use of the large rented excavator is done and has been returned, the hammer attachment has also been returned, and they have started to backfill the new discharge lines. Tim also relayed to the Board the remaining financials that still need to be allocated for expenditure of grant funds and that the Project is coming in right on budget. Tim also stated that a phone line had been installed at the Terry Pumping Plant so they can install the monitoring system for the water levels at the plant. Tim informed the Board that he is working on getting a quote for the work that is needed to be done for the electrical problems at all of the pumping plants. Tim reported to the Board that they have pulled all pumps for the year that are in need of repair or routine maintenance. The Shirley Pump#3 is already completed and ready to be reinstalled yet this year. Tim informed the Board that he hopes to reinstall as many of the completed pumps as possible while the weather stays mild. The Shirley pump showed signs of cavitation due to the problems with the Fish Screens this year. The Terry # 3 pump shaft is broken just above the pump and will need extensive repairs. The Fallon Relift #1 and #2 pumps are out, one of them has been in for seven years and past due for scheduled maintenance. One Fallon River pump has also been taken out for maintenance and repairs. Tim spoke to the members of the Board and informed them that the Shirley Fish Screens were taken out on October 29, 2015. He stated that there was extensive damage to the screens this year. They may have stayed running, but there is a bearing out on one of the screens, the belt for that side is not tracking correctly. Most of the buckets are off on that side as well, along with many of the buckets off on both screens. The cost to fix the screens is undetermined at this point, but it will be very substantial. Tim advised the Board that he will call George Jordan, US Fish & Wildlife, and Steve Davies, Bureau of Reclamation, and inform them of the difficulties with the Fish Screens since the beginning of the project. He will ask them what they would like the District to do concerning the continuation of the use of the Fish Screens and the cost to the District. Mr. Kortum informed the Board that all of the pipelines have been pumped throughout the District with the help of Bill Fleckenstein and Ben Benjamin. All of the meters have been read and the year-end water usage statements have been mailed. Tim also informed all Board members present that they have hired a new full time employee, Jason Smith, for a permanent position at Buffalo Rapids Irrigation District No. 2. The meeting was adjourned on a motion by Scott Sackman, seconded by Barry Rakes. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tm Kortum, Secretary Barry Rakes, President

Monday, November 16, 2015

October 14, 2015 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana October 14, 2015 The Sixth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was to be held on the fourteenth day of March, 2015 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Also present and participating were: Tim Kortum, Secretary; Pat Davis, Treasurer. President Barry Rakes could not call the meeting to order. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was not present so that the meeting could not be held. FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for October. A list of invoices to be paid was submitted to the President and the Secretary of the Board, and forms for the Prairie County Treasurer to transfer funds in the amount of $56,600.04, to cover payroll and invoices were signed. October 15th estimated payroll: $11,002.29; October estimated invoices: $31,753.50; October 31st estimated payroll: $13,844.25. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $336,045.00 with Prairie County Pool. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President