Monday, December 15, 2014

November 12, 2014 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana NOVEMBER 12, 2014 The Seventh Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the twelfth day of November, 2014 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Scott Sackman called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the October 13, 2014 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for November. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $24,115.35, to cover payroll and invoices were signed. November 15th estimated payroll: $7,139.61; November estimated invoices: $10,643.27; November 30th estimated payroll: $6,332.47. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $385,920.00 with Prairie County Pool. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. Pat presented to the Board the water overage incurred for the 2014 water season and advised the Board that it would be invoiced within the next week. The Board was also informed that Pat had received a certified letter from the Department of the Treasury stating that the District would receive reimbursement of underpayment for Montana Municipal Finance Consolidation Act Bonds Series 1988 in the amount of $7,662.90. Pat also passed for the Board’s inspection two quotes for life insurance from Watt’s Insurance. It was agreed that the issue will be looked into further before any determination will be made on the acquisition of life insurance. On a motion made by Lance Kalfell and seconded by Scott Sackman it was RESOLVED, That Buffalo Rapids Irrigation District No. 2 for and in consideration of the sum of One Dollar and Other Valuable Consideration ($1.0VC), to Buffalo Rapids Irrigation District No. 1 in hand paid by Buffalo Rapids Irrigation District No. 1, receipt of which is hereby acknowledged; does hereby convey, remise, release and forever quitclaim unto Buffalo Rapids Irrigation District No. 1, and to his heirs and assigns, all right, title and interest in and to the following described real estate, situated in the County of DAWSON, and State of Montana to-wit: Farm Unit No. 57-2 of the Buffalo Rapids Project, as shown on the plat, Document No. 222122, on file and of record in the office of the County Clerk and Recorder of Dawson County, Montana, (being a part of Section 31, Township 14 North, Range 54 East, M.M.), containing 4.23 acres, more or less. All in Favor. Motion Carried. MANAGER’S REPORT: On November 5, 2014 representatives from the Bureau of Reclamation (BOR) conducted an Operations and Maintenance Review of facilities of Buffalo Rapids Irrigation District No. 2. The BOR toured pumping plants, buildings, canals, laterals, and drains and conferred with Pat and Ray with previous findings of inspections. Pat and Ray also spoke with the Steve Davies of the BOR concerning the water rights issues that they have been trying to complete over the last couple of years that requires a determination from the Bureau. Mr. Strasheim reported that the number 3 pump at the Shirley Pumping Plant has been pulled for inspection and or repair. The Variable Frequency Drive (VFD) is due to arrive approximately next week with the unit separated to accommodate installation at the Shirley Pumping Plant. Mangen Electric is scheduled to begin work at the Pumping Plant to assist the installation of the VFD. The WAPA substation is in the construction process of being relocated. Ray stated to the Board that they have pulled a pump at the Terry Pumping Plant and have sent off one motor for inspection and or repair. The crew has started preliminary work on the Terry Discharge Line Rehab Project, and will continue with construction if the weather permits. Ray spoke to the members of the Board that they have pulled pump number 1 at the Fallon Pumping Plant and sent off motor number 2 for inspection and or repair. They will get the measurements for the pump that was pulled to order a new pump for the Plant. The Fallon Relift Pumping Plant will have work done on the by-pass valve that was installed this water season to accommodate the velocity of water at the Plant. Bill Fleckenstein and Ben Benjamin have pumped all the pipelines in all the Divisions since the end of the water season. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President

Thursday, November 13, 2014

October 13, 2014 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana OCTOBER 13, 2014 The Sixth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the thirteenth day of October, 2014 at 7:00 p.m. There were present and participating at the meeting: Lance Kalfell Scott Sackman Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. Vice President Scott Sackman called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, Vice President Scott Sackman announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the September 10, 2014 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for October. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $36,094.44, to cover payroll and invoices were signed. October 15th estimated payroll: $6,870.98; October estimated invoices: $18,481.23; October 31st estimated payroll: $10,742.23. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $392,948.00 with Prairie County Pool. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. MANAGER’S REPORT: Ray reported to the Board that the Rip Rap Project at Shirley has been completed. The crew had started pulling pumps soon after water went off on the 30th of September. All meter readings are in and statements will be out in October. Ray informed the Board that they contacted Scott Aspenlieder to talk about the Terry Discharge Phase 2 Rehab Project. The design plans were discussed at length and it was decided to change the scope of work to allow construction to be done in the area that is losing the most water. It was decided to leave the surge towers standing. Mr. Aspenlieder will draw new plans with the modifications for the project and forward them onto the District for review. Ray has also spoken with many different heavy equipment rental dealers and may have found accommodations for a larger excavator that will be needed in the project. Mr. Strasheim reported that they had received the VFD from Watertronics for the Shirley Pumping Plant on September 28th. The VFD was not the size stated when ordered and would not fit into the space where the cubicle was at the plant. After much discussion and proposals of different options it was decided that the VFD be shipped back to Watertronics for modifications. Watertronics will pay all expenses involved for the mistake in measurement. US Fish and Wildlife Services will then be invoiced and funds withdrawn for the project completion. The final report has been submitted for the project to US Fish and Wildlife Services since all funds have been expended. Ray discussed and reviewed with the Board HR 5078. It was agreed to write a letter of support. The members of the Board discussed sending individuals to attend the Montana Water Resources Association and Upper Missouri Water Association Annual Conference in Billings on October 28-30, 2014. On a motion made by Lance Kalfell and seconded by Scott Sackman it was RESOLVED, To pay all expensed for two individuals to attend the Montana Water Resources Association and Upper Missouri Water Association Annual Conference in Billings on October 28-30, 2014. All in favor. Motion carried. Lance spoke with Watt’s Insurance about life insurance policies for employees. The quote will be forthcoming shortly. The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President

Tuesday, October 14, 2014

September 10, 2014 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana SEPTEMBER 10, 2014 The Fifth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the tenth day of September, 2014 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the August 13, 2014 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for September. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $35,135.10, to cover payroll and invoices were signed. September 15th estimated payroll: $6,870.98; September estimated invoices: $21,393.14; September 30th estimated payroll: $6,870.98. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $418,737.00 with Prairie County Pool. On a motion made by Scott Sackman and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. MANAGER’S REPORT: Ray reported to the Board that Bill Tusler has completed hauling rock for the Rip Rap Project that will start this fall at the Fallon and Shirley Pumping Plants. He has hauled approximately 30 loads of rock. Ray informed the Board that Scott Aspenlieder was down to talk about the Terry Discharge Phase 2 Rehab Project. Mr. Aspenlieder and Ray decided that they should take down the surge towers at Terry, since the check valves now serve the same purpose. The Board agreed that the surge towers could be removed. Ray and Scott also discussed the construction plans for the project. Ray notified the members of the Board that on Monday they will pick up a sprayer from Custer County Weed Board to apply a product call Forefront along the canals and Laterals in Custer County for weed control. Custer County will pay for 65 percent of the chemical applied. Mr. Strasheim reported that they had received the panel from Watertronics for the Variable Frequency Drive (VFD) on September 05. The VFD is due to arrive within the next three weeks. Ray informed the members of the Board that Western Area Power Administration (WAPA) notified the District that they will install the new transformers and substation in October of this year. There should be no interruption in power for the Pumping Plant. WAPA indicated that they would need some help from District in the removal of the concrete pad. The District will have to install and connect the power inside the plant once the substation is complete. Ray notified the District Board that the Prairie Pump & Machine dba Agri Industries is relocating their shop to Miles City in the next two weeks. Ray discussed with the Board about pulling pumps and motors for repairs after the water season ends. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President

Thursday, September 11, 2014

August 13, 2014 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana AUGUST 13, 2014 The Fourth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the thirteenth day of August, 2014 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the July 09, 2014 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for August. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $35,000.08, to cover payroll and invoices were signed. August 15th estimated payroll: $7,218.14; August estimated invoices: $21,449.47; August 31st estimated payroll: $6,332.47. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $444,444.00 with Prairie County Pool. On a motion made by Scott Sackman and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. MANAGER’S REPORT: Ray spoke to the Board the Shirley #3 pump not working. He stated that he does not think that they will need the pump to finish out the season, at which time they will look into the cause of the malfunction. The #1 pump was blocked but the crew used the air compressor to move debris in the intake to dislodge what was preventing it to work correctly. Ray spoke with Tim Woodrow of Intralox and reduced the invoice for materials that were needed for repairs by $9,558.05. The District paid the remaining amount of $10,048.89. The statement was then turned in for an insurance claim and received a reimbursement payment minus deductible. Ray informed the Board that two different construction companies that are working for BNSF on the new railroad siding are pulling small amounts of water from the canal and will reimburse the District for a small fee. Barry Rakes stated that Brian Rakes informed him that a contracted company for BNSF for weed control has been seen pumping water from the canal in Fallon. Mr. Rakes stated his concerns about the chemical leaking back into the canal that could possibly destroy crops. Ray brought to the Board’s that the Terry #2 pump that was having problems has not shut off in approximately two weeks, and seems to be running fine. Bill Tusler dug out the bay at the Terry Pumping Plant and water levels have been sufficient. Bill Tusler hauled the 690 excavator to Fallon to clean drains and canals. He has also been hauling rip rap to the Shirley Pumping Plant to complete the FEMA rip rap project. Mr. Strasheim reported that the Fallon Relift by-pass valve is working but will need a few modifications for the next year. He also reported a small reduction in power usage at the Relift plant due to the by-pass valve. Ray has been corresponding with Steve Sexton of Pump and Motor Works on purchasing a replacement pump for the Fallon River Plant. The pump will have to be pulled to find the dimensions of the pump to put in an order for a new one. Ray informed the members of the Board that Western Area Power Administration informed the District that they went over on Contracted Rate of Demand for the month, but did not receive a penalty due to no co-incident of power overage. Ray notified the all Board members that he has been visiting with Dave Schwartz and reading the material that he had compiled on the Phase #1 Terry Discharge Line Rehab. Ray will also talk with Bob Bennett about the Phase #1 project to help move forward with the Phase #2 portion of the project. District 2 will begin the second phase of the project this fall after the water season. Ray stated that they had not yet received a statement from Knife River Construction for the extension of the syphon at Terry for the new railroad siding. The Shirley pipeline that was hit during excavation, and subsequently repaired, at Shirley for a new BNSF siding project has been recovered and will be left as is with no further modifications. Lance Kalfell stated that he is continuing to work with Brian Certain concerning the seepage on his land. The Board discussed many different options to alleviate the problem. The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President

Thursday, August 14, 2014

July 09, 2014 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana JULY 09, 2014 The Third Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the ninth day of July, 2014 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the June 11, 2014 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Barry Rakes. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for July. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $130,834.64, to cover payroll and invoices were signed. July 15th estimated payroll: $7,218.14; July estimated invoices: $116,207.00; July 31st estimated payroll: $7,409.50. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $461,975.00 with Prairie County Pool. A Transfer was also signed and made from Equipment and Emergency in the amount of $19,127.13 for the payment to Stockman Bank for the John Deere Excavator payment. On a motion made by Lance Kalfell and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. MANAGER’S REPORT: Ray spoke to the Board about the extension of the syphon for lateral 10.6 at Terry to accommodate the new railroad siding. The syphon extension project is completed, and Ray passed photos for the Board to review. Knife River Construction has not submitted to the District the final statement to be paid. Ray reported that the syphon is working well and water was being delivered the day after completion. Ray informed the members of the Board that they have ordered the VFD from Watertronics with a down payment paid and reimbursed by US Fish & Wildlife Services. Installation of the VFD will be done this fall after the water season, but before the end of September. Ray brought to the Board’s attention the invoice from Intralox for the fish screen repairs that were made over the last year. The Board feels that Intralox needs to review the cost they are invoicing. It was agreed that Ray will write a letter to Michael Laurent of Intralox and explaining that the District is not going to pay the amount billed for materials for the repairs and that they would like to discuss the issue further. Mr. Strasheim reported that one pump at Terry is shaking and will only be used if necessary. Another pump is shutting off periodically and some small repairs have been done to alleviate the problem, but it continues to have problems. The District will install more fans at the pumping plant to cool the plant even more. Harding Land & Cattle have a meter on the pipeline that was excavated through at Shirley by Ames Construction ( BNSF) that is now broken completely, and the water delivery has gone down somewhat. Ray explained that there may be a broken piece of pipe stuck in the line. It will be fixed after the water season. The rip rap that is to be installed at the pumping plants this fall will be purchased from Tibbetts. Ray stated that the rock has been tested and approved for installation at the sites. The river is currently too high to complete the work, but it may be at a lower stage in the fall. Ray notified the members of the Board that the Fallon Relift bypass valve that they installed to help alleviate the problems of power usage and water delivery is working very well. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President

Thursday, July 10, 2014

June 11, 2014 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana JUNE 11, 2014 The Second Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the eleventh day of June, 2014 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the May 14, 2014 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Barry Rakes. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for June. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $41,108.88, to cover payroll and invoices were signed. June 15th estimated payroll: $9,109.75; June estimated invoices: $25,128.15; June 31st estimated payroll: $6,870.98. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $477,639.00 with Prairie County Pool. On a motion made by Lance Kalfell and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. The Operating year for 2015 assessments was reviewed. After discussion and consideration the amounts for reserve accounts remained unchanged. The amount per acre will remain unchanged at $40.00 per acre. O&M=$35.00 EQUIP RESERVE=$2.00 SYSTEM REHAB=$2.00 REPAY A=$1.00 TOTAL=$40.00 Lance Kalfell made a motion to accept the 2014 tax year assessments, seconded by Barry. All in Favor Motion Carried BE IT RESOLVED, To have the $40.00 per acre for the Operating year 2015 assessments for Buffalo Rapids Irrigation District No. 2 remain unchanged. The 2014 water overage was discussed; it was decided the rate would remain unchanged for the overage fee of $14.00 per acre foot. Lance Kalfell made a motioned to accept the 2014 water overage fee, seconded by Barry Rakes. All in Favor Motion Carried BE IT RESOLVED, 2014 water overage for Buffalo Rapids District No. 2 will be a fee of $14.00 per acre foot. MANAGER’S REPORT: Ray spoke to the Board concerning the issue of extending the syphon for lateral 10.6 at Terry to accommodate the new railroad siding. The syphon extension project is still ongoing with a few adjustments that needed to be made. Tom Pisk Construction has agreed to pour the headwall for the syphon. It is unsure when Knife River Construction will be done with the project. Ray is unable to receive a definitive answer form either the Cinnibar or Knife River Construction. Burlington Northern Santa Fe Railroad has passed the June 1st deadline for completion of the project. The producers on the north side of the railroad tracks are in need of water, but the District is unable to deliver water until the syphon project is completed. Ray has relayed this to all entities involved numerous times. Ray informed the members of the Board that they had received a line locate for the Shirley Division from Burlington Northern Sana Fe Railroad for the installation of another siding. The contracted construction company for the Shirley siding is Ames Construction. Buffalo Rapids Irrigation District No. 2 located a pipeline that is buried near the new siding construction. Ames Construction excavated through the located pipeline and repairs were done by Ames Construction and water was restored to area producers. Ames Construction informed Ray that they had orders to leave the pipeline exposed to accommodate a drainage ditch that the railroad wanted installed. The District was not contacted about the new siding in Shirley other than the line locate notice sent to the District office. Ray has been trying to contact either Cinnibar or Ames Construction to determine how to move forward with the exposed pipeline since it cannot be left exposed to the elements. Mr. Strasheim has been contacted by Doug Mangen of Mangen Electric concerning a price quote for the VFD for the Shirley pumping plant. Mr. Mangen informed Ray that he could not quote a lower price for the VFD than Watertronics, but could still do the installation. The Board agreed to move forward with the purchase of a VFD for the Shirley pumping plant from Watertronics. Ray stated that he would also contact George Jordan of USFWS to discuss the issue further. The Shirley Canal Lining Grant has been submitted to the DNRC. District No. 2 has received a letter stating that the application is being reviewed. Ray informed the Board that the construction for the Terry Discharge Line Rehab Grant will begin this fall when the water season is over. Ray notified the members of the Board that all the pumps plants are up and running for the 2014 water season. The no. 1 pump in Terry is shaking a little, but is operating well. It was decided that it will only be used if necessary and then taken out at the end of the season. The crew will install some culverts for Jay Taylor when time permits. Ray approached the Board with a request from Brad Haidle to purchase the big nose ditcher. The Board agreed to let him use it for the time being, since the District does not use it. Ray brought to the Board’s attention a letter received from the Custer County Weed Board concerning the spraying of noxious weed and asking for the Districts help. The Board agreed Ray should contact Custer County Weed Board and move forward with any help that could be provided. The meeting was adjourned on a motion by Lance Kalfell, seconded by Barry Rakes. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President

Thursday, June 12, 2014

May 14, 2014 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana MAY 14, 2014 Before the meeting could be called to order, the following nominations, elections and appointments needed to be made: The meeting was then turned over to Lance Kalfell who declared nominations open for President of the Buffalo Rapids Irrigation District No. 2. Barry Rakes was nominated by Lance Kalfell. Lance Kalfell made a motion that all nominations cease, and a unanimous ballot be cast for Barry Rakes. A unanimous ballot was cast for Barry Rakes, and it was, RESOLVED, that Barry Rakes be and he hereby is elected and appointed to the position of President of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2015 and/or until his successor is elected and qualified. Nominations were open for Vice President of the Buffalo Rapids Irrigation District No. 2 with Scott Sackman being nominated by Lance Kalfell. Lance Kalfell made a motion that all nominations cease, and a unanimous ballot be cast for Scott Sackman. A unanimous ballot was cast for Scott Sackman, and it was, RESOLVED, that Scott Sackman be and he is hereby elected to the position of Vice President of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2015 and/or until his successor is elected and qualified. Nominations were open for Secretary of the Buffalo Rapids Irrigation District No. 2 with Raymond Strasheim being nominated by Lance Kalfell. Lance Kalfell made a motion that all nominations cease, and a unanimous ballot be cast for Raymond Strasheim. A unanimous ballot was cast for Ray Strasheim, and it was, RESOLVED, that Raymond Strasheim be and he is hereby elected to the position of Secretary of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2015 and/or until his successor is elected and qualified. Mr. Strasheim accepts his position. Nominations were open for Treasurer of the Buffalo Rapids Irrigation District No.2 with Pat Davis being nominated by Lance Kalfell. Lance Kalfell made a motion that all nominations cease, and a unanimous ballot be cast for Pat Davis. A unanimous ballot was cast for Pat Davis, and it was, RESOLVED, that Pat Davis be and he is hereby elected to the position of Treasurer of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2015 and/or until his successor is elected and qualified. Mrs. Davis accepts her position. Nominations and appointments were open for Commissioner of Shirley Division of the Buffalo Rapids Irrigation District No.2 with Lance Kalfell being nominated and appointed by Barry Rakes. Barry Rakes made a motion that all nominations cease, and a unanimous ballot be cast for Lance Kalfell. Mr. Lance Kalfell’s commission was uncontested by any other opponent for the three year term. A unanimous ballot was cast for Lance Kalfell, and it was, RESOLVED, that Lance Kalfell be and he is hereby elected and appointed to the position of Commissioner of Shirley Division of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2015 and/or until his successor is elected and qualified. Lance Kalfell holds the title as Commissioner of Buffalo Rapids Irrigation District No. 2, Shirley division. All nominations being made and accepted, the First Regular Meeting of the Members of the Buffalo Rapids Irrigation District No.2, at Terry, Prairie County, Montana, was held on the fourteenth day of May, 2014, at 7:00 p.m. The First Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the fourteenth day of May, 2014 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the April 14, 2014 Board Meeting were approved without corrections and, or additions, by Lance Kalfell seconded by Barry Rakes. All in Favor. Motion Carried. FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for May. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $39,211.62, to cover payroll and invoices were signed. May 15th estimated payroll: $9,925.99; May estimated invoices: $19,359.64; May 31st estimated payroll: $9,925.99. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $418,559.00 with Prairie County Pool. Pat informed the Board that she had received notice of a premium increase of 6.8% for dental insurance. On a motion made by Lance Kalfell and seconded by Barry Rakes the treasurer’s report was approved. All in Favor. Motion Carried. MANAGER’S REPORT: Ray informed the Board that they will not be installing the fish screens this year due to high river levels and operational problems that need to be resolved before successful installation and operation can occur. Ray has informed all entities involved of the intentions of the District. Ray has also been asked to construct an Operations and Maintenance overview to be submitted to the NRCS office for further consideration to possibly alleviate potential costs to the District in the future. Ray has spoken to Doug Mangen of Mangen Electric and he indicated that he has almost completed the proposal for the variable frequency drive and water sensors to be installed at the Shirley Pumping Plant. Western Area Power Administration has begun construction at the Shirley Pumping Plant to relocate the transformer station; the job will not be completed until later this fall. Knife River Construction has begun work on the syphon extension that is needed for the new siding that is being installed for the Burlington Northern Santa Fe Railroad. The proposal sent to the District from Knife River Construction included a cost estimate not to exceed Forty-One Thousand Four Hundred Dollars for the project with a completion date of June 01, 2014. Ray has been in contact with Diamond J Construction to complete the head wall for the syphon project. Scott Aspenlieder of Performance Engineering will have surveyors on site for the Terry Discharge Line Rehab grant to evaluate the construction. Performance Engineering has also submitted a grant proposal to the Department of Natural Resources for the Shirley Canal Rehabilitation. Ray informed the Board that the District has received a letter form Dorsey & Whitney L.L.P. concerning the 1988 Bonds issued for the Buffalo Rapids Irrigation Project and a possible refund from the I.R.S. The Board agreed on a motion made by Lance Kalfell and seconded by Barry Rakes to sign the power of attorney for this issue only and to send it to Dorsey & Whitney L.L.P. to pursue the arbitrage rebate refund. RESOLVED, To sign over power of attorney, for the matter of arbitrage rebate refund paid on the 1988 Irrigation District Bonds issued by the Board of Investments of the State of Montana, to Dorsey & Whitney L.L.P, specifically the names of Chandra Kilgriff and Dan Semmens. All in favor. Motion carried. Ray stated to the members of the Board that the crew has almost completed burning ditches with the exception of the main canals. The discharge lines at the Shirley Pumping Plant have been patched and the new internal seals used on the no. 2 line. All the pumps and motors for the District have been installed. The by-pass valve is almost completed at the Fallon Re-lift Pumping Plant. Bill Tusler has installed the new swing motor in the 120 excavator. He has also cleaned the lateral by the Terry Fairgrounds and will then move on to clean the canal by Mack’s farm. Pat has been in correspondence with Intralox concerning invoices for the Shirley Fish Screen repairs that were received in error. The meeting was adjourned on a motion by Lance Kalfell, seconded by Barry Rakes. All in Favor. Motion Carried ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President