Tuesday, April 15, 2014

March 12, 2014 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana MARCH 12, 2014 The Eleventh Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the twelfth day of March, 2014 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the February 12 & 27, 2014 Board Meetings were approved without corrections and, or additions, by Barry Rakes seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for March. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $19,377.87, to cover payroll and invoices were signed. March 15th estimated payroll: $6,332.47; March estimated invoices: $6,174.42; March 31st estimated payroll: $6,870.98. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $500,639.00 with Prairie County Pool. On a motion made by Scott Sackman and seconded by Barry Rakes the treasurer’s report was approved. All in Favor. Motion Carried. Pat informed the Board that the annual audit by Strom & Associates will be conducted the week of April 7th, 2014. MANAGER’S REPORT: Mr. Strasheim and Barry Rakes brought Scott Sackman up to date on the power issue pertaining to the meeting held February 27, 2014. Ray contacted Western Area Power Administration to discuss acquiring preference power through their administration. They informed Ray that the District would not be eligible because the fish screens are not mandatory and it was considered a voluntary improvement to the District. Ray also contacted Tongue River Electric and they estimated the cost to run power to the plant would be quite substantial along with the much higher cost of power through their company. Ray has contacted a company that deals in Siemans variable frequency drives to install in the Shirley pumping plant. The price quote was estimated at one-hundred forty-four thousand dollars, which would be funded by money available through a grant from U.S. Fish and Wildlife Services. Ray will continue to research the issue further before a final decision is made. Ray spoke to the Board concerning the issue of extending the syphon for lateral 106 at Terry to accommodate the new railroad siding. Ray has been working with all entities involved to extend the syphon. Buffalo Rapids Irrigation District No. 2 will contract the concrete work to be done, and B.N.S.F. will contract the rest of the work to be done that will be paid by the District. Ray notified the members of the Board that the fish screens are repaired and ready to be installed. No correspondence from Intralox since the last order was made for the remaining buckets needed for repairs. Pat and Ray are in the process of renewing the 310 permit through the Custer County Conservation District for the Shirley Pumping Plant. Ray stated that the pumps are done and ready to be installed. No bill has been received from Prairie Pump and Machine, Agri Industries to date for the pump repairs. The meeting was adjourned on a motion by Scott Sackman, seconded by Barry Rakes. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President

Thursday, March 13, 2014

February 27, 2014 District No. 2 Special Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana FEBRUARY 27, 2014 The Special Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the twenty-seventh day of February, 2014 at 10:30 a.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer; Steve Davies, Bureau of Reclamation Montana Area Office (BOR); Sheri Fredrickson, BOR; Fern Thompson, BOR; Nick Bunting, BOR. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. Mr. Steve Davies presented an agenda for the meeting. The meeting was held to discuss, with the Bureau of Reclamation, the issue of a power increase for the District. A brief background and discussion of the issue was held to bring everyone involved current. Items discussed were the Project use of power and the contracted rate of delivery for the District. The members of the Board and the Bureau of Reclamation reviewed the power rates, assigned costs, and the process that is necessary to increase the power and contract rate of delivery for the District. Ray explained that the power usage over the last water season was documented to show, through the time line of events that occurred through the season, that the Shirley Fish Screens were the cause of power overage incurred with subsequent fines for the District. The representatives from the Bureau of Reclamation explained to District No. 2 the process and the costs associated to any power increase for Buffalo Rapids Irrigation District No. 2. Any power would be paid at an increased rate and would have to be metered separately. The Board and the Bureau of Reclamation discussed a possibility of having preference power from Western Area Power Administration. Ray indicated that he would approach Western Area Power Administration concerning the issue. The Buffalo Rapids Irrigation District No. 2 Board and all present discussed at length the upcoming water season and the installation of the fish screens at Shirley. Ray informed the Bureau of Reclamation representatives that if the contract rate of delivery is not increased, or a similar solution to the power issue is resolved, before the upcoming water season the District could not install the fish screens due to budget reasons. The Board also discussed with the Bureau of Reclamation the issue of extending the syphon for the Burlington Northern Santa Fe Railroad siding to be installed this spring. The Board reviewed a letter and preliminary drawings presented to them from the Bureau of Reclamation pertaining to the modifications of the lateral 1.6 syphon at Terry. The meeting was adjourned on a motion by Lance Kalfell, seconded by Barry Rakes. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President

February 12, 2014 District No. 2 Annual Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana FEBRUARY 12, 2014 The Annual Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the twelfth day of February, 2014 at 3:30 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Raymond Strasheim, Secretary, Pat Davis, Treasurer, Producers of Buffalo Rapids Irrigation District No. 2. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. FINANCIAL REPORT: Pat Davis presented to all present the 2014 proposed budget for District No. 2, cash account balances, and a list of equipment and vehicle acquisitions. She briefly went over the 2014 budget and explained selected line items within the budget. She informed all producers what the balance of all accounts were as of December 31, 2013, and explained how those accounts received money. MANAGER’S REPORT: Ray Strasheim spoke to all present issues concerning the Shirley Fish Screen Project. He explained what has occurred over the past year and the expected reinstallation in the spring. Mr. Strasheim spoke to all present that there were additional funds received from FEMA to complete a rip rap project for the pumping plants. Ray went on to explain that the District will be required to extend a syphon in Terry to accommodate a new railroad siding. Ray Strasheim informed all members of the District that were present the improvements that were performed over the past year. Ray also spoke of all Grants and projects present and future for District No. 2. Mr. Strasheim and the members of the District No. 2 Board asked for public comment and advice from area producers. The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President

February 12, 2014 District No 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana FEBRUARY 12, 2014 The Tenth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the twelfth day of February, 2014 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the January 13, 2014 Board Meetings were approved without corrections and, or additions, by Scott Sackman seconded by Lance Kalfell. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for February. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $27,762.79, to cover payroll and invoices were signed. February 15th estimated payroll: $8,459.86; February estimated invoices: $12,970.65; February 28th estimated payroll: $6,332.47. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $497,416.00 with Prairie County Pool. Transfer sheets were also signed to transfer $32,097.79 into System Rehab for the estimated 2013 carry over. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. On a motion made by Lance Kalfell and seconded by Scott Sackman it was RESOLVED, A Buffalo Rapids Irrigation District No. 2 employee can voluntarily cash out accrued vacation and or compensatory time not to exceed a balance left of forty (40) hours of annual leave. The employee will inform the Manager of the intent of cash out in December, for a payout in the months of January or February, for budgeting purposes. All cash out of time is subject to Manager’s approval. All in favor. Motion carried. MANAGER’S REPORT: Mr. Strasheim informed the Board that he had been notified that the Prairie Pump and Machine building was for sale, but no price was set as yet. Ray informed the Board the Western Area Power Administration has not been in contact with him recently. The power to the pumping plant is disconnected, and Tongue River Electric is now reconnected for power to the motor heaters. Ray reviewed for the Board the schedule of events for the repair of the Shirley Fish Screens. Two Intralox employees arrived on January 28th to work on the fish screens, with the help of BRID2 employees, Allen Gierke, Bill Tusler, and Bruce Lantis. The screens were evaluated by Intralox employees. Some of the necessary repairs were performed, with some to be performed before the water season begins. The employees of Intralox left on January 29th in the afternoon. The remaining repairs will be done by District No. 2 employees before the next water season begins. Ray participated in a conference call on February 4th, 2014 along with Bureau of Reclamation, US Fish and Wildlife Services, and Intralox to discuss the Shirley Fish Screens and the repairs. All entities involved discussed at length the installation of the screens for the 2014 water season and the potential problems that are foreseen. Scott Aspenlieder of Performance Engineering was on site to look at the Terry discharge lines to move forward with the grant project. The project is planned to begin in the fall of 2014. Ray and Scott also reviewed aerial photos of the Shirley canals to determine the best places to implement the Canal Lining grant project. Ray Strasheim and Pat Davis along with representatives from the Bureau of Reclamation, Burlington Northern Santa Fe Railroad, and Cinnabar South West participated in a conference call on February 10th, 2014 to discuss the extension of the Terry syphon to accommodate a new railroad siding. Cinnabar South West will take bids and hire a contractor to perform the construction of the extension. BRID2 will pay for the construction. All entities will meet on site on Wednesday, February 19, 2014 to inspect the syphon and to discuss construction of the extension. Ray has possibly lined up rip rap material through Muggli’s for the completion of the FEMA projects. The crew has been working on vehicles when time permits. They have also constructed a few new walkways for over the canals. Ray informed the Board that he has ordered materials to construct the by-pass valve at the Fallon Re-lift Plant. The meeting was adjourned on a motion by Scott Sackman, seconded by Barry Rakes. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President

Thursday, February 13, 2014

January 13, 2014 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana JANUARY 13, 2014 The Ninth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the thirteenth day of January, 2014 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the December 11, 2013 Board Meetings were approved without corrections and, or additions, by Scott Sackman seconded by Barry Rakes. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for January. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $24,610.49, to cover payroll and invoices were signed. January 15th estimated payroll: $6,870.98; January estimated invoices: $10,330.01; January 31st estimated payroll: $7,409.50. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $515,882.00 with Prairie County Pool. On a motion made by Scott Sackman and seconded by Barry Rakes the treasurer’s report was approved. All in Favor. Motion Carried. On a motion made by Scott Sackman and seconded by Barry Rakes it was RESOLVED, To transfer $32,097.79 into System Rehab reserve account to reflect the estimated 2013 net income. All in favor. Motion carried. The Buffalo Rapids Irrigation District No. 2 annual meeting is set for February 12, 2014 at 3:30 pm to be held at the District office board room. MANAGER’S REPORT: Dale Hellman of Hellman Insurance was invited to attend to explain the policy of property and auto insurance coverage for District No. 2. The members of the Board along with Mr. Hellman reviewed the policy and made any necessary changes. Documents were signed for the next year’s coverage. Mr. Strasheim informed the Board that Intralox will be on site January 28, 2014, to help repair the Shirley fish screens. District No. 2 employees will work for Intralox to complete the repairs. The crew has been doing all necessary preparations ahead of schedule to accommodate Intralox for all repairs to be done. Doug Mangen will temporarily wire the shop to accommodate the fish screens repairs electrical needs. Ray Strasheim stated that he is working on a design with Dave Schwarz to implement a better design to accomplish what is needed to decrease power demand at the Shirley pumping plant. Ray informed the Board the Western Area Power Administration will not continue on the relocation of the Shirley power sub-station until February, 2014. Performance Engineering will visit within the month to look at the Terry discharge lines to move forward with the grant project. They will also tour the Shirley canals to determine and inspect the best places to implement the Canal Lining grant project. Ray Strasheim, Bill Tusler, and representatives from both the Bureau of Reclamation and Burlington Northern Santa Fe Railroad met on December 13, 2013. They toured the site that the syphon will need to be extended to accommodate the new railroad siding. They talked extensively on the subject and will move forward at this time with help from all entities involved. Ray informed the Board that he is working out a design and searching for materials to construct the by-pass valve at the Fallon Re-lift Plant. The meeting was adjourned on a motion by Scott Sackman, seconded by Barry Rakes. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President

Tuesday, January 14, 2014

December 11, 2013 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana DECEMBER 11, 2013 The Eighth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the eleventh day of December, 2013 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the November 13, 2013 and November 15, 2013 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for December. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $33,836.84, to cover payroll and invoices were signed. December 15th estimated payroll: $10,768.31; December estimated invoices: $15,659.03; December 31st estimated payroll: $7,409.50. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $401,257.00 with Prairie County Pool. On a motion made by Scott Sackman and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. A 2014 budget was presented to the Board for approval. After some discussion the budget was approved by the Buffalo Rapids Irrigation District No. 2 Board of Commissioner. On a motion made by Lance Kalfell and seconded by Scott Sackman it was RESOLVED, that the 2014 Budget be approved. All in Favor. Motion carried. The Board discussed the proposed Managers contract. On a motion made by Lance Kalfell and seconded by Scott Sackman is was RESOLVED, To renew the Manager’s contract for a one year term for Mr. Raymond Strasheim with no increase in salary. All in favor. Motion carried. MANAGER’S REPORT: Mr. Strasheim informed the Board that he had received a letter from Mike Ames-Agri Industries that stated he would honor the agreement between Buffalo Rapids Irrigation District No. 2 and himself. The difference in the cost of repairs was agreed by the Board to be paid. The pumps that were taken out for maintenance were taken to Agri Industries-Prairie Pump & Machine for necessary repairs. Ray Strasheim stated that there has been no response from Michael Laurent of Hydrolox since October. Ray has researched the price of the variable frequency drives and believes that it will cost more than the funds allotted to buy and install. Ray stated that he would like to work with Dave Schwarz to implement a better design to accomplish what is needed to decrease power demand. The Board agreed to have Ray work with Dave Schwarz on this project. Allen Gierke has taken one motor out of the Terry Pumping Plant for maintenance to Prairie Mountain Electric Motor. The Terry Discharge Line Rehabilitation grant and the Shirley Canal Lining Grant are waiting for correspondence to move forward from Performance Engineering. Ray has been working with Steve Davies of the Bureau of Reclamation, concerning a letter received in his office from B.N.S.F. Railroad. B.N.S.F. Railroad is planning to construct a new siding at Terry which would require an extension of a siphon that lies within the right-of-way. After a conference call between B.N.S.F. Railroad, Bureau of Reclamation and Buffalo Rapids Irrigation District No. 2, it was made aware that the construction would need to be completed by March of 2014. Steve Davies sent a letter of correspondence to B.N.S.F. Railroad stating that a March 2014 completion date is too accelerated of a time line to construct an extension of the siphon that will meet all necessary requirements for sound construction practices. Ray Strasheim and Bill Tusler, along with representatives from both the Bureau of Reclamation and B.N.S.F. Railroad will meet on site on Friday, December 13, 2013 at 0930. Ray informed the Board that he has received a quote from Cretex for a Hydratite internal joint seal that would alleviate the seepage problems on the discharge lines. The Board reviewed the quote and agreed it would be a viable option. Bill Tusler has cleaned some canals and drains in the Fallon Division. The crew has been busy repairing broken meters for producers. They have built and installed some new walkways for over the canals. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President

Thursday, December 12, 2013

November 15, 2013 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana NOVEMBER 15, 2013 The Emergancy Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the fifteenth day of November, 2013 at 1:00 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer, Mr. Mike Ames of Agri Industries-Prairie Pump and Machine. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. MANAGER’S REPORT: Mr. Strasheim informed the Board Mr. Ames called to request the meeting to discuss the issues concerning the contract between Buffalo Rapids Irrigation District No. 2 and Agri Industries, Inc.-Prairie Pump and Machine. Mr. Ames and the Board discussed the different options available to both parties. Mr. Ames asked the Board if they were interested in the purchase of Prairie Pump and Machine for the same price as it was sold for in 2010. The Board respectfully declined and stated the reasons why they declined. A list of three separate options was presented to Mr. Ames within a letter sent on October 11, 2013. That list was again presented to Mr. Ames at the meeting. Mr. Ames indicated that he may move Prairie Pump and Machine to a Miles City location. The Board discussed how that would affect District No. 2 in going forward in doing business with Agri Industries, Inc.-Prairie Pump and Machine. Mr. Ames stated that he would contemplate the issue further and have a response back to the Board by the end of November, 2013. The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President