Thursday, January 14, 2016

December 14, 2015 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana DECEMBER 14, 2015 The Eighth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the eleventh day of December 14, 2015 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Tim Kortum, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes & Resolutions from the November 11, 2015 Board Meetings were approved without corrections and, or additions, by Scott Sackman seconded by Barry Rakes. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for December to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $75,988.11, to cover payroll and invoices were signed. December 15th estimated payroll: $24,495.32; December estimated invoices $39,648.36; December 31st estimated payroll: $11,844.43. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $430,327.00 with Prairie County Pool. Additional transfer worksheets was also signed for the Employee Compensation Time Payout in the amount of $6,955.00, 2015 Vehicle Purchases in the amount of $23,200.00, and Shirley Fish Screen Removal Costs in the amount of $8,780.00, to be transferred from System Rehab Reserve Account. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. MANAGER’S REPORT: Mr. Tim Kortum passed for the Board’s review pictures of the progress made on the Terry Discharge Line Rehab Project. The crew will be finished up with the project before the end of the year. Tim and Pat relayed to the Board the remaining financial and reporting requirements that remain to be completed for finalization of the Terry Discharge Line Phase 2 Project. Tim also stated that a phone line had been installed at the Terry Pumping Plant so they can install the Analog PLC monitoring system for the plant. Tim informed the Board that he has the quote for the work that is needed to be done for the electrical problems at all of the pumping plants. K & S Electric will work on the installation of the sensors for the pumps and motors along with the updating and reconfiguring the set points for the Analog PLC Monitoring System. Mr. Scott Aspenlieder, Performance Engineering and Consulting, will be at the office on December 17 to talk with Pat and Tim about pursuing other grant opportunities and to look at the Terry Discharge Line Project. Tim reported to the Board that the employees will be taking time off now for the winter if they want. There are a lot of projects that Tim would like completed over the winter that he will have the crew work on in the shop and the office. Pat will also be working on updating the Water Database programs and installing the new computers and tablets after the first of the New Year. Tim spoke to the members of the Board and informed them that he had taken a better look at Shirley Fish Screens that were taken out on October 29, 2015. He stated that there was extensive damage to the screens this year. Tim and the crew will bring the screens to the shop and tear them down this winter to determine what costs will be associated with the repairs and the feasibility of performing those repairs. Tim advised the Board that he will call George Jordan, US Fish & Wildlife, and Steve Davies, Bureau of Reclamation, and inform them of the difficulties with the Fish Screens since the beginning of the project and what is expected as they move forward. Mr. Kortum informed the Board that the pump repairs are moving along quickly. He stated that he has kept in contact with Agri Industries to monitor the repairs of the pumps and the best and most economical way to perform the repairs needed on all pumps. The Terry pump is almost ready to go back together and then will be brought back to the plant for installation. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tim Kortum, Secretary Barry Rakes, President

Wednesday, December 16, 2015

November 11, 2015 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana NOVEMBER 11, 2015 The Seventh Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the eleventh day of November, 2015 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Also present and participating were: Tim Kortum, Secretary; Pat Davis, Treasurer, Attorney; Gary Ryder, Producer; John McAulay. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes & Resolutions from the September 09, and October 14, 2015 Board Meetings were approved without corrections and, or additions, by Scott Sackman seconded by Barry Rakes. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for November to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $73,085.93, to cover payroll and invoices were signed. November 15th estimated payroll: $10,806.06; November estimated invoices $51,277.58; November 30th estimated payroll: $11,002.29. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $310,069.00 with Prairie County Pool. An additional transfer worksheet was also signed for the additional employee payroll in the amount of $43,724.64 to be transferred from System Rehab Reserve Account. The Board also agreed that any additional cost overruns for payroll expense until the end of the year can be transferred from System Rehab Reserve Account. In addition the members of the Board agreed with Pat’s suggestion that they transfer in December the costs associated with the removal of the Shirley Fish Screens from the System Rehab Reserve Account to be included for financial continuity. Pat presented to the Board a worksheet for year-end bonuses for the employees. All members present agreed that the bonus amount looked accurate and should be distributed to the employees on the December 15th payroll. On a motion made by Scott Sackman and seconded by Barry Rakes the treasurer’s report was approved. All in Favor. Motion Carried. The Board discussed the proposed employee contract. All revisions to the contract were discussed among all individuals present. The employees proposed that all health and dental insurance premiums be maintained at no cost to the employees. Tim advised the Board on a few changes in the wording of the contract that he had made, and that the employees agreed to those changes. Pat Davis concurred with Mr. Kortum as a representative of the employees of Buffalo Rapids Irrigation District No. 2. On a motion made by Scott Sackman and seconded by Barry Rakes it was resolved to accept the Contract between Buffalo Rapids Irrigation District No. 2 and the Employees of Buffalo Rapids Irrigation District No. 2. All in Favor, Motion Carried. RESOLVED, To accept the contract agreement between Buffalo Rapids Irrigation District No. 2 and the Employees of Buffalo Rapids Irrigation District No. 2. All in Favor, Motion Carried The Board discussed the proposed Managers contract for Mr. Timothy Kortum. The Board agreed to accept the proposed Managers contract for a one year term for Mr. Timothy Kortum with a net salary of $1,500.00 (ONE THOUSAND FIVE HUNDRED DOLLARS) payable twice per month. On a motion made by Scott Sackman and seconded by Barry Rakes is was RESOLVED, To accept the proposed Manager’s contract, for a one year term, for Mr. Timothy Kortum. All in Favor. Motion Carried. Pat Davis informed the members of the Board that they received reimbursement from their insurance company for Property & Liability, in the amount of $1,971.93 for the replacement of the damaged spray wash pump for the Shirley Fish Screens. Tim Kortum and Pat Davis inquired of the Board if they would like to have a District No. 2 Christmas Party. Tim advised the Board that they have a good group of employees and thought it would be a nice gesture. The members of the Board agreed and Pat will plan the party and send notice for all employees and Board members of when to attend. Mr. John McAulay, a producer from the Shirley Division, was present to speak with the Board after he notified the District No. 2 Board in writing requesting to meet. He spoke with the Board in regards to the procedure for excluding acres from irrigation in the Shirley Division. He stated that he would like to remove the acres added to his land during the reclassification of land that started in 2005. He stated that some of the acres are not irrigable ground due to being unsuitable for production. The Board discussed the issue at length and agreed that they would look into the issue further and contact Mr. McAulay when they learned more. Mr. Gary Ryder, Attorney specializing in water rights, met with the Board concerning an order received by the Buffalo Rapids District No. 2 office from the Montana Water Court. The order was a notice of a telephone conference to be held on December 01, 2015 with the Montana Water Court, concerning one of the water rights for the District. Mr. Ryder informed the Board what the process would entail for the water rights of the District as a whole. He advised the Board that he would also be in attendance along with Mr. Kortum and Mrs. Davis for the telephone conference. Gary Ryder and the Board also discussed at length all other water right issues that the District is dealing with and how to proceed as the issue progresses. MANAGER’S REPORT: Mr. Tim Kortum passed for the Board’s review pictures of the progress made on the Terry Discharge Line Rehab Project. The crew has made tremendous progress and will most likely complete the project before Christmas break. Tim showed the Board that they have all of the concrete out and disposed of, the pipe has been fused and inserted into the remaining line, the use of the large rented excavator is done and has been returned, the hammer attachment has also been returned, and they have started to backfill the new discharge lines. Tim also relayed to the Board the remaining financials that still need to be allocated for expenditure of grant funds and that the Project is coming in right on budget. Tim also stated that a phone line had been installed at the Terry Pumping Plant so they can install the monitoring system for the water levels at the plant. Tim informed the Board that he is working on getting a quote for the work that is needed to be done for the electrical problems at all of the pumping plants. Tim reported to the Board that they have pulled all pumps for the year that are in need of repair or routine maintenance. The Shirley Pump#3 is already completed and ready to be reinstalled yet this year. Tim informed the Board that he hopes to reinstall as many of the completed pumps as possible while the weather stays mild. The Shirley pump showed signs of cavitation due to the problems with the Fish Screens this year. The Terry # 3 pump shaft is broken just above the pump and will need extensive repairs. The Fallon Relift #1 and #2 pumps are out, one of them has been in for seven years and past due for scheduled maintenance. One Fallon River pump has also been taken out for maintenance and repairs. Tim spoke to the members of the Board and informed them that the Shirley Fish Screens were taken out on October 29, 2015. He stated that there was extensive damage to the screens this year. They may have stayed running, but there is a bearing out on one of the screens, the belt for that side is not tracking correctly. Most of the buckets are off on that side as well, along with many of the buckets off on both screens. The cost to fix the screens is undetermined at this point, but it will be very substantial. Tim advised the Board that he will call George Jordan, US Fish & Wildlife, and Steve Davies, Bureau of Reclamation, and inform them of the difficulties with the Fish Screens since the beginning of the project. He will ask them what they would like the District to do concerning the continuation of the use of the Fish Screens and the cost to the District. Mr. Kortum informed the Board that all of the pipelines have been pumped throughout the District with the help of Bill Fleckenstein and Ben Benjamin. All of the meters have been read and the year-end water usage statements have been mailed. Tim also informed all Board members present that they have hired a new full time employee, Jason Smith, for a permanent position at Buffalo Rapids Irrigation District No. 2. The meeting was adjourned on a motion by Scott Sackman, seconded by Barry Rakes. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tm Kortum, Secretary Barry Rakes, President

Monday, November 16, 2015

October 14, 2015 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana October 14, 2015 The Sixth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was to be held on the fourteenth day of March, 2015 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Also present and participating were: Tim Kortum, Secretary; Pat Davis, Treasurer. President Barry Rakes could not call the meeting to order. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was not present so that the meeting could not be held. FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for October. A list of invoices to be paid was submitted to the President and the Secretary of the Board, and forms for the Prairie County Treasurer to transfer funds in the amount of $56,600.04, to cover payroll and invoices were signed. October 15th estimated payroll: $11,002.29; October estimated invoices: $31,753.50; October 31st estimated payroll: $13,844.25. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $336,045.00 with Prairie County Pool. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President

September 09, 2015 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana SEPTEMBER 09, 2015 The Fifth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the ninth day of September, 2015 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Also present and participating were: Tim Kortum, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes & Resolutions from the August 12, 2015 Board Meeting were approved without corrections and, or additions, by Lance Kalfell seconded by Barry Rakes. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for September to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $43,209.04, to cover payroll and invoices were signed. September 15th estimated payroll: $7,806.32; September estimated invoices $23,289.84; September 30th estimated payroll: $12,112.88. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $386,844.00 with Prairie County Pool. On a motion made by Lance Kalfell and seconded by Barry Rakes the treasurer’s report was approved. All in Favor. Motion Carried. Pat stated to all present that she had received notice that the Department of Natural Resources had made its final decision in the ranking of Irrigation Development Grants, and that the Buffalo Rapids Water Measurement & Monitoring Improvements would not be funded due to 2015 Legislative cuts. MANAGER’S REPORT: Tim reported that the Terry Pumping Plant has still been shutting off and that one pump is not working correctly and has been turned off. K & S Electric has found a small electrical problem and repaired it, but has not totally alleviated the problem. They have also inspected the electrical at the plants, and have reported that there are some small problems for the plants, but they are getting aged and may need some updates. They will work on getting a quote to Tim for the work that is needed to be done. Tim is also looking into other vendors for quotes on the pumping plants electrical issues. Mid-Rivers Communications has also been contacted to install a phone line at the Terry plant so that a monitoring system can be installed for the water levels at the plant. Tim informed the Board that they have received the fitting and connections for the Terry Discharge Line Phase 2 Project. He has confirmed the lease of a big excavator and breaker in Great Falls for the Terry Project and he has decided to try and lift the fish screens out at the end of the water season with the leased equipment. Mr. Kortum will also locate a trailer to move the larger excavator from work sites. Work is set to begin on the Terry Discharge Lines as soon as the Terry Plant can be turned off. Mr. Tim Kortum notified the Board that the spray wash system pump for the Shirley Fish Screens has finally arrived from Rentzal Pumps and has been assembled at Agri Industries for reinstallation next water season. Tim reported that there had been some damage in the Fallon Division on a dogleg of Dukart’s and a pipe on Simonsens’s. The repairs have been made and all is up and running again. Tim is also looking into a new pump for the Fallon River Plant that needs replaced. The meeting was adjourned on a motion by Lance Kalfell, seconded by Barry Rakes. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tm Kortum, Secretary Barry Rakes, President

Friday, September 11, 2015

August 12, 2015 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana AUGUST 12, 2015 The Fourth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the twelfth day of August, 2015 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Tim Kortum, Secretary; Pat Davis, Treasurer, and Raymond Strasheim. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes & Resolutions from the July 13, 2015 Board Meeting were approved without corrections and, or additions, by Scott Sackman seconded by Lance Kalfell. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for August to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $42,261.62, to cover payroll and invoices were signed. August 15th estimated payroll: $9,472.44; August estimated invoices $23,713.32; August 31st estimated payroll: $9,075.86. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $425,219.00 with Prairie County Pool. Forms were also signed to transfer $51,805.25 from System Rehab Reserve account for the Installation of the Shirley Fish Screens and the Variable Frequency Drive. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. Pat stated to all present that she had received notice that the Department of Natural Resources had made its final decision in the ranking of Renewable Resource Planning Grants, and that the Shirley Main Canal Rehabilitation Study would not be funded due to 2015 Legislative cuts. Pat presented to the Board a resolution sent to the District to update the State of Montana Property and Supply Bureau’s authorization to purchase. On a motion made by Lance Kalfell and seconded by Scott Sackman it was: RESOLVED, That Buffalo Rapids Irrigation District No. 2, by its Governing Board, and by its President of the Board, shall obligate its funds to the extent necessary to comply with the terms and conditions of the State of Montana, Property & Supply Bureau. The employees listed have the authority to acquire federal or state surplus property from the State of Montana for Buffalo Rapids Irrigation District No. 2. Barry Rakes-President of the Board Tim Kortum-Manager Bill Tusler-Operator Pat Davis-Administration All in favor. Motion carried. MANAGER’S REPORT: Mr. Tim Kortum notified the members of the District No. 2 Board that a Yaskawa technician traveled to the Shirley pumping plant to restart the VFD that had shut down and was unable to restart. Pat Davis, Ray Strasheim, and Tim Kortum met with attorney Gary Ryder at the Carr Law Firm at the Terry office on July 21st to discuss the water rights of Buffalo Rapids Irrigation District No. 2, and how best to proceed with issue of acres outside of the District boundaries. Mr. Ryder indicated that he would be able to start work on the water rights project later in the fall of 2015. Tim reported that the Terry Pumping Plant has been shutting off on a regular basis again. Tim and the crew have rerouted the fans in the pumping plant to try and blow out the hot air and it has alleviated the problem somewhat. K & S Electric has agreed to come down and inspect the pumping plants to look into all electrical problems and updates for the plants. Tim is also looking into different fans for the Terry plant that would be more effective for moving air. Mr. Kortum stated that he is looking into different companies for a quote for a monitoring system at the Terry pumping plant or canal. The system would notify them when the water levels drop or when the motors shut off. A monitoring system would help so they could restart them faster to ensure the delivery of water for the Division. The monitoring system would notify the ditch rider with an app on their cell phones. The Board and Tim discussed the need to update the existing cell phones for the District to smart phones, and they are acquiring quotes to begin that process. Tim informed the Board that he has ordered the fitting and connections for the Terry Discharge Line Phase 2 Project when he traveled to Billings and met with Steve Beard, of HD Water Supply, to go over the plans of the Terry Discharge Line Project. He has also located a big excavator in Great Falls for rent that may also be able to lift the fish screens out at the end of the water season. The Board and Tim discussed at length the feasibility of purchasing a large excavator for the District to use for such purposes. Work is set to begin on the Terry Discharge Lines the middle of October. Mr. Raymond Strasheim notified the Board of Buffalo Rapids Irrigation District No. 2 of his resignation from the Board and as Manager of the District. Mr. Tim Kortum stated that he would remain the Manager of the District on a permanent basis. All members of Buffalo Rapids Irrigation District No. 2 Board expressed their gratitude to Mr. Strasheim for his forty plus years of exceptional service to the District. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tm Kortum, Secretary Barry Rakes, President

Thursday, August 13, 2015

July 13, 2015 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana JULY 13, 2015 The Third Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the thirteenth day of July, 2015 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Tim Kortum, Secretary; Pat Davis, Treasurer, and Raymond Strasheim. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes & Resolutions from the June 10, 2015 Board Meeting were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for July to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $96,684.33, to cover payroll and invoices were signed. July 15th estimated payroll: $9,630.65; July estimated invoices $77,057.78; July 31st estimated payroll: $9,995.90. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $460,635.00 with Prairie County Pool. Forms were also signed to transfer $19,090.21from Equipment and Emergency Reserve account for the final John Deere Excavator payment. On a motion made by Scott Sackman and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. Pat stated to all present that she had received a refund for the insurance claim submitted for the repair of the Fallon River motor, minus the deductible. She also informed the Board that Montana Public Employees Retirement System contribution rates for the employer would go up .1% for the employer every year until 2024. The 2014 audit report has been completed and submitted to all required entities. MANAGER’S REPORT: Mr. Tim Kortum notified the members of the District No. 2 Board that Dick Sheetz and associates, of the NRCS, will tour the Shirley pumping plant to view the VFD and Fish screens that have been installed. Tim Kortum spoke with the Board that they had met with Scott Aspenlieder, of Performance Engineering and Consulting, at the office and reviewed the Terry Discharge Line Rehab project. Tim also asked Scott to look into the proposed Regional Conservation Partnership Program that would be between the District and NRCS. Scott also indicated that they were completing the paperwork for the water conservation plan and the technology grant through the DNRC. Mr. Kortum informed the members of the Board that he will be traveling to Billings next week to meet with representatives at HD Waterworks to discuss and ensure that the plans for the materials and equipment needed to begin work on the Terry Discharge Line Rehab project this fall are being finalized as planned. Pat Davis, Ray Strasheim, and Tim Kortum will meet with attorney Gary Ryder at the Carr Law Firm in Miles City on the 16th of July to discuss the water rights of Buffalo Rapids Irrigation District No. 2, and how best to proceed with issue of acres outside of the District boundaries. Mr. Tim Kortum informed the Board that the Shirley Fish Screens were still running, but the pump for the sluice had to be sent in because of seizing up. Agri Industries notified Tim that the pump was destroyed. Tim has ordered a new pump from Rentzal Pumps and should be here this month. Agri Industries will complete the assembly when the new pump arrives. One of the screens at the pumping plant is running slightly off of true and has lost most of the buckets on one side. The repairs to the screen will have to be done after they are taken out for the season. The Board discussed at length the cost of the screens to date, and the upcoming expense to the District to continue to operate the fish screens. Tim reported that the Terry Pumping Plant has been shutting off on a regular basis again this year. Mangen Electric and Allen Gierke have worked at the plant to try and diagnose and repair the problem, and have found an issue that did make it possible for the pumps to be restarted. Two of the pumps continue to turn off intermittently. Tim will continue to look into what is causing the problems. He has been discussing the issues with various electricians, and informed the Board that they need to have an electrician make the needed updates and maintenance to the electrical properties of the pumping plant. The Board discussed the best course of action to alleviate the problems with maintenance in the future. Mr. Kortum stated that he had talked with Mr. Robert Dolatta about issues he has with delivering water through his pipeline. Tim and the Board agreed that the issues with Mr. Dolatta’s pipeline were due to the designs plans of NRCS and that any modifications to the pipeline will have to be brought up to the local NRCS office. Tim informed the Board that Bill Tusler has completed needed repairs on Mr. Jim Finneman’s pipeline in Shirley Division. Lance also informed the Board that Bill has dug out the drain at Mr. Certain’s land and he had looked at the work done to inform the land owner of the work done. New walkways have also been built to be installed for over the canal in the Shirley Division. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tm Kortum, Secretary Barry Rakes, President

Tuesday, July 14, 2015

June 10, 2015 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana JUNE 10, 2015 The Second Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the tenth day of June, 2015 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Tim Kortum, Secretary; Pat Davis, Treasurer, and Raymond Strasheim. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the May 13, 2015 Board Meeting were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for June to all Board members for their review. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $84,534.42, to cover payroll and invoices were signed. June 15th estimated payroll: $9,284.23; June estimated invoices $66,181.26; June 30th estimated payroll: $9,068.93. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $500,912.00 with Prairie County Pool. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. Pat stated to all present that she had received a letter from Montana Water Resources Association for a request of financial assistance to help with the expense of providing an amicus brief on behalf of the Pondera County Canal And Reservoir Company that pertains to a Supreme Court challenge involving their irrigation project service area and the ability to move use of water to various acreages within the service area. On a motion made by Lance Kalfell and seconded by Scott Sackman it was RESOLVED, To support the Montana Water Resource Association with a contribution of $300.00 to prepare an amicus brief in support of the Pondera County Canal and Reservoir Company. All in favor. Motion carried. Pat informed the members of the Board that she had spoken with Mr. Scott Aspenlieder of Performance Engineering and Tim Kortum and they will resubmit the Shirley Main Canal Lining with the suggested modifications to the planning grant. Ray Strasheim and Tim Kortum spoke with the Board and reviewed a map showing the boundaries of Shirley Division. The Board discussed the small portion of land that lies outside of the District boundaries. Ray and Tim recommended that they contact an attorney to include the land and move forward in court to complete the process. The Board decided that they should talk with Mark Beatty of the BOR for help in retaining an attorney that specialized in water rights and to compile more information to make a more informed decision. MANAGER’S REPORT: Mr. Tim Kortum notified the members of the District No. 2 Board that he had met with Dick Sheetz at the NRCS and participated in a webinar concerning the Regional Conservation Partnership Program between the District and NRCS. Tim informed the Board what he had learned and how the program would work, and what would be required by the District if they chose to participate. Ray Strasheim and Tim Kortum spoke with the Board and reviewed a map showing the boundaries of Shirley Division. The Board discussed the small portion of land that lies outside of the District boundaries. Ray and Tim recommended that they contact an attorney to include the land and move forward in court to complete the process. The Board decided that they should talk with Mark Beatty of the BOR for help in retaining an attorney that specialized in water rights and to compile more information to make a more informed decision. Mr. Tim Kortum informed the Board that the Shirley Fish Screens were installed on May 21, 2015 with no problems. US Water Rescue out of Billings, MT performed the dive to clean the bay of the intake of debris, and NCSG Crane Service installed the screens. The pumps at the Shirley pumping plant were only off for 28 total hours for installation. The river levels at the Shirley pumping plant reached a highest recorded level of 179” within the last month. The screens have lost buckets due to debris in the river. Tim and the crew installed the trash log in front of the plant before start up and it has helped with diverting the larger trash in the river. A record setting storm hit the county on June 6th with recorded precipitation up to seven inches within the District. Pat presented the members of the Board with photos of the small amounts of damage incurred by the storm. The pumps at all plants were shut down due to the large amounts of rain, but the fish screens were kept running. With the large amounts of debris in the river the sluice at the Shirley plant will be modified to accommodate all of the debris and some of the buckets will be reinstalled before the pumps are started again. Tim reported that they had to send a motor off for repair out of the Fallon River pumping plant. The motor is very difficult to fill with oil, and will be reconfigured while repairs are being made to ensure that the motor has adequate oil upon start up. Mr. Kortum stated that he has been reviewing the Terry Discharge Line Rehab Project and is working on pricing of materials to complete the project this fall. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Tm Kortum, Secretary Barry Rakes, President